Live Events Coordinator: Client Liaison & Operations

asmglobal; Toledo (OH); On-site; USD 40,000 - 55,000; Full time

Job summary

Legends Global seeks an Event Coordinator to manage events at the Huntington Center and Glass City Center in Toledo, ensuring smooth operations from planning to wrap-up.

The role requires coordinating with clients, departments, and outside promoters, and overseeing staff during events. The ideal candidate has a bachelor’s degree or 2–3 years of related experience, strong communication and organization skills, and proficiency with Word and Excel. Flexibility for evenings and weekends is expected.

Qualifications

• Bachelor's degree or a combination of training and 2-3 years of related experience.
• Good communication and organization skills with the ability to handle multiple tasks simultaneously.
• Accuracy in performing assigned duties is essential.
• Proficiency with Word and Excel; AutoCAD a plus.
• Working irregular hours (including nights, weekends and holidays) is required as dictated by event schedule.

Responsibilities

• Act as liaison and primary point of contact with client to plan and implement all aspects of event through conclusion.
• Ascertain clients’ requirements for set-up, security, ticketing, etc.
• Communicate event requirements to appropriate departments.
• Coordinate procurement of proper insurance coverage for events.
• Oversee operations, maintenance, contractors, etc. to assure event requirements are addressed and met.
• Prepare cost estimates and monitor final billings.
• Provide client with updates and changes in cost estimates.
• Initiate required paperwork.
• Provide guidance and supervision to service staff during events.
• Act as “point person” for outside promoters.
• Manage Guest Services, Maintenance, and Security employees during events.
• Other duties as required or assigned.

Job description

Legends Global seeks an Event Coordinator to manage events at the Huntington Center and Glass City Center in Toledo, ensuring smooth operations from planning to wrap-up.

The role requires coordinating with clients, departments, and outside promoters, and overseeing staff during events. The ideal candidate has a bachelor’s degree or 2–3 years of related experience, strong communication and organization skills, and proficiency with Word and Excel. Flexibility for evenings and weekends is expected.