Event Coordinator

asmglobal; Toledo (OH); On-site; USD 40,000 - 55,000; Full time

Job summary

Legends Global seeks an Event Coordinator to manage events at the Huntington Center and Glass City Center in Toledo, ensuring smooth operations from planning to wrap-up.

The role requires coordinating with clients, departments, and outside promoters, and overseeing staff during events. The ideal candidate has a bachelor’s degree or 2–3 years of related experience, strong communication and organization skills, and proficiency with Word and Excel. Flexibility for evenings and weekends is expected.

Qualifications

• Bachelor's degree or a combination of training and 2-3 years of related experience.
• Good communication and organization skills with the ability to handle multiple tasks simultaneously.
• Accuracy in performing assigned duties is essential.
• Proficiency with Word and Excel; AutoCAD a plus.
• Working irregular hours (including nights, weekends and holidays) is required as dictated by event schedule.

Responsibilities

• Act as liaison and primary point of contact with client to plan and implement all aspects of event through conclusion.
• Ascertain clients’ requirements for set-up, security, ticketing, etc.
• Communicate event requirements to appropriate departments.
• Coordinate procurement of proper insurance coverage for events.
• Oversee operations, maintenance, contractors, etc. to assure event requirements are addressed and met.
• Prepare cost estimates and monitor final billings.
• Provide client with updates and changes in cost estimates.
• Initiate required paperwork.
• Provide guidance and supervision to service staff during events.
• Act as “point person” for outside promoters.
• Manage Guest Services, Maintenance, and Security employees during events.
• Other duties as required or assigned.

Job description

THE ROLE:

The Toledo Complex includes the Huntington Center and the Glass City Center, and this position provides support across both locations. The Event Coordinator is responsible for managing assigned events to ensure smooth and successful events at the facility.

MAJOR RESPONSIBILITIES:

• Act as liaison and primary point of contact with client to plan and implement all aspects of event through conclusion.
• Ascertain clients’ requirements for set-up, security, ticketing, etc.
• Communicate event requirements to appropriate departments.
• Coordinate procurement of proper insurance coverage for events.
• Oversee operations, maintenance, contractors, etc. to assure event requirements are addressed and met.
• Prepare cost estimates and monitor final billings.
• Provide client with updates and changes in cost estimates.
• Initiate required paperwork.
• Provide guidance and supervision to service staff during events.
• Act as “point person” for outside promoters.
• Manage Guest Services, Maintenance, and Security employees during events.
• Other duties as required or assigned.

QUALIFICATIONS:

To perform the job successfully, an individual must be able to perform each essential function with professionalism, initiative, and enthusiasm. The requirements listed below are representative of the knowledge, skills and abilities required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor degree or a combination of training and 2-3 years of related experience.
• Good communication and organization skills with the ability to handle multiple tasks simultaneously.
• Accuracy in performing assigned duties is essential.
• Proficiency with Word and Excel; AutoCAD a plus.
• Working irregular hours (including nights, weekends and holidays) is required as dictated by event schedule.

LEGENDS GLOBAL:

Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. Our network of more than 450 venues worldwide hosts over 20,000 events and entertains 165 million guests each year. Our expertise spans every component of world-class live events and venues, including feasibility and consulting, owner's representation, sales, partnerships, hospitality, merchandise, venue management, and content and booking.

The Legends Global culture is built on respect, ambitious thinking, collaboration, and bold action. We are committed to fostering an inclusive workplace where everyone can be authentic, make an impact, and grow their career. Winning is an everyday commitment at Legends, and our success comes from working together as one unified team. Sound like a winning formula? Join us!

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities. Individuals with Disabilities, and Protected Veterans to apply. VEVRAA Federal Contractor