Event Coordinator

ASM Global-SMG; United States; On-site; USD 42,000 - 64,000; Full time

Job summary

Legends Global is seeking an Event Coordinator for the Toledo Complex, including Huntington Center and Glass City Center. You will manage assigned events across locations, serving as the primary client liaison to ensure smooth execution from planning through wrap-up.

The role requires superb communication, organizational skills, and the ability to handle multiple tasks. Expect irregular hours including nights, weekends, and holidays as events require coverage.

Qualifications

• Bachelor degree or a combination of training and 2-3 years of related experience.
• Good communication and organization skills with the ability to handle multiple tasks simultaneously.
• Accuracy in performing assigned duties is essential.
• Proficiency with Word and Excel; AutoCAD a plus.
• Working irregular hours (including nights, weekends and holidays) is required as dictated by event schedule.

Responsibilities

• Act as liaison and primary point of contact with client to plan and implement all aspects of event through conclusion.
• Ascertain clients' requirements for set-up, security, ticketing, etc.
• Communicate event requirements to appropriate departments.
• Coordinate procurement of proper insurance coverage for events.
• Oversee operations, maintenance, contractors, etc. to assure event requirements are addressed and met.
• Prepare cost estimates and monitor final billings.
• Provide client with updates and changes in cost estimates.
• Initiate required paperwork.
• Provide guidance and supervision to service staff during events.
• Act as "point person" for outside promoters.
• Manage Guest Services, Maintenance, and Security employees during events.
• Other duties as required or assigned.

Skills

Communication skills

Organizational skills

Attention to detail

Time management

Education

Bachelor's degree or equivalent + 2-3 years experience

Tools

Word

Excel

AutoCAD

Job description

THE ROLE

The Toledo Complex includes the Huntington Center and the Glass City Center, and this position provides support across both locations. The Event Coordinator is responsible for managing assigned events to ensure smooth and successful events at the facility.

MAJOR RESPONSIBILITIES

• Act as liaison and primary point of contact with client to plan and implement all aspects of event through conclusion.
• Ascertain clients' requirements for set-up, security, ticketing, etc.
• Communicate event requirements to appropriate departments.
• Coordinate procurement of proper insurance coverage for events.
• Oversee operations, maintenance, contractors, etc. to assure event requirements are addressed and met.
• Prepare cost estimates and monitor final billings.
• Provide client with updates and changes in cost estimates.
• Initiate required paperwork.
• Provide guidance and supervision to service staff during events.
• Act as "point person" for outside promoters.
• Manage Guest Services, Maintenance, and Security employees during events.
• Other duties as required or assigned.

QUALIFICATIONS

• To perform the job successfully, an individual must be able to perform each essential function with professionalism, initiative, and enthusiasm.
• The requirements listed below are representative of the knowledge, skills and abilities required.
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• Bachelor degree or a combination of training and 2-3 years of related experience.
• Good communication and organization skills with the ability to handle multiple tasks simultaneously.
• Accuracy in performing assigned duties is essential.
• Proficiency with Word and Excel; AutoCAD a plus.
• Working irregular hours (including nights, weekends and holidays) is required as dictated by event schedule.

LEGENDS GLOBAL

Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. Our network of more than 450 venues worldwide hosts over 20,000 events and entertains 165 million guests each year. Our expertise spans every component of world-class live events and venues, including feasibility and consulting, owner's representation, sales, partnerships, hospitality, merchandise, venue management, and content and booking.

The Legends Global culture is built on respect, ambitious thinking, collaboration, and bold action. We are committed to fostering an inclusive workplace where everyone can be authentic, make an impact, and grow their career. Winning is an everyday commitment at Legends, and our success comes from working together as one unified team. Sound like a winning formula?

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities. Individuals with Disabilities, and Protected Veterans to apply. VEVRAA Federal Contractor

Our Work Experience is the combination of everything that's unique about us: our culture, our core values, our company meetings, our commitment to sustainability, our recognition programs, but most importantly, it's our people. Our employees are self-disciplined, hard working, curious, trustworthy, humble, and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in the area.