Live Events Coordinator

ASM Global; United States; On-site; USD 42,000 - 64,000; Full time

Job summary

Legends Global is seeking an Event Coordinator for the Toledo Complex, including Huntington Center and Glass City Center. You will manage assigned events across locations, serving as the primary client liaison to ensure smooth execution from planning through wrap-up.

The role requires superb communication, organizational skills, and the ability to handle multiple tasks. Expect irregular hours including nights, weekends, and holidays as events require coverage.

Qualifications

• Bachelor degree or a combination of training and 2-3 years of related experience.
• Good communication and organization skills with the ability to handle multiple tasks simultaneously.
• Accuracy in performing assigned duties is essential.
• Proficiency with Word and Excel; AutoCAD a plus.
• Working irregular hours (including nights, weekends and holidays) is required as dictated by event schedule.

Responsibilities

• Act as liaison and primary point of contact with client to plan and implement all aspects of event through conclusion.
• Ascertain clients' requirements for set-up, security, ticketing, etc.
• Communicate event requirements to appropriate departments.
• Coordinate procurement of proper insurance coverage for events.
• Oversee operations, maintenance, contractors, etc. to assure event requirements are addressed and met.
• Prepare cost estimates and monitor final billings.
• Provide client with updates and changes in cost estimates.
• Initiate required paperwork.
• Provide guidance and supervision to service staff during events.
• Act as "point person" for outside promoters.
• Manage Guest Services, Maintenance, and Security employees during events.
• Other duties as required or assigned.

Skills

Communication skills

Organizational skills

Attention to detail

Time management

Education

Bachelor's degree or equivalent + 2-3 years experience

Tools

Word

Excel

AutoCAD

Job description

Legends Global is seeking an Event Coordinator for the Toledo Complex, including Huntington Center and Glass City Center. You will manage assigned events across locations, serving as the primary client liaison to ensure smooth execution from planning through wrap-up.

The role requires superb communication, organizational skills, and the ability to handle multiple tasks. Expect irregular hours including nights, weekends, and holidays as events require coverage.