Event Operations Lead — Live Venue Coordination

ASM Global; Toledo (OH); On-site; USD 42,000 - 64,000; Full time

Job summary

Legends Global in Toledo operates the Huntington Center and the Glass City Center, and the Event Coordinator role supports both venues. You will manage assigned events, liaise with clients, coordinate requirements and oversee staff to ensure successful presentations.

You'll work irregular hours including nights, weekends and holidays, using Word, Excel and AutoCAD as needed, and collaborate across departments to deliver memorable experiences for clients and guests.

Qualifications

• Bachelor degree or a combination of training and 2-3 years of related experience.
• Good communication and organization skills with the ability to handle multiple tasks simultaneously.
• Accuracy in performing assigned duties is essential.
• Proficiency with Word and Excel; AutoCAD a plus.
• Working irregular hours (including nights, weekends and holidays) is required as dictated by event schedule.

Responsibilities

• Act as liaison and primary point of contact with client to plan and implement all aspects of event through conclusion.
• Ascertain clients' requirements for set-up, security, ticketing, etc.
• Communicate event requirements to appropriate departments.
• Coordinate procurement of proper insurance coverage for events.
• Oversee operations, maintenance, contractors, etc. to assure event requirements are addressed and met.
• Prepare cost estimates and monitor final billings.
• Provide client with updates and changes in cost estimates.
• Initiate required paperwork.
• Provide guidance and supervision to service staff during events.
• Act as "point person" for outside promoters.
• Manage Guest Services, Maintenance, and Security employees during events.

Skills

Communication

Organization

Word

Excel

AutoCAD

Education

Bachelor's degree

Tools

Word

Excel

AutoCAD

Job description

Legends Global in Toledo operates the Huntington Center and the Glass City Center, and the Event Coordinator role supports both venues. You will manage assigned events, liaise with clients, coordinate requirements and oversee staff to ensure successful presentations.

You'll work irregular hours including nights, weekends and holidays, using Word, Excel and AutoCAD as needed, and collaborate across departments to deliver memorable experiences for clients and guests.