Live Events Coordinator

Peoplemark; San Antonio (TX); On-site; USD 21,000 - 30,000; Full time

Job summary

Peoplemark is seeking an Events Assistant to support planning, coordination and live execution of events across the area. You will work with event managers, internal teams and venue partners to keep production schedules organized and on track.

The role involves developing execution plans, timelines, run-of-show lists and setup trackers, coordinating briefings and materials, and tracking milestones. This is a hands-on role with opportunities to grow in events.

Qualifications

• Experience in event coordination, hospitality, customer service or similar support roles.
• Ability to juggle multiple tasks and meet deadlines under pressure.
• Willingness to learn new event tools and inventory platforms.

Responsibilities

• Assist planning, coordinating and delivering live events across venues.
• Develop and maintain event execution plans, timelines and run-of-show lists.
• Coordinate briefing syncs, prepare materials and venue requirements.
• Monitor milestones, load-in deadlines and vendor deliverables.
• Identify delays and supply risks and propose solutions.
• Coordinate with vendors, venue coordinators and equipment suppliers.
• Prepare event recaps, attendee reports and post-event documentation.
• Support various departments with event coordination needs.

Skills

Strong organizational skills

Effective time management

Excellent written and verbal skills

Team collaboration

Vendor and venue coordination

Attention to detail

Problem solving

Proactive attitude

Adaptability

Education

Event management qualification (advantage)

Tools

Microsoft Office

Excel

PowerPoint

Job description

Peoplemark is seeking an Events Assistant to support planning, coordination and live execution of events across the area. You will work with event managers, internal teams and venue partners to keep production schedules organized and on track.

The role involves developing execution plans, timelines, run-of-show lists and setup trackers, coordinating briefings and materials, and tracking milestones. This is a hands-on role with opportunities to grow in events.