Event Assistant

Peoplemark; San Antonio (TX); On-site; USD 21,000 - 30,000; Full time

Job summary

Peoplemark is seeking an Events Assistant to support planning, coordination and live execution of events across the area. You will work with event managers, internal teams and venue partners to keep production schedules organized and on track.

The role involves developing execution plans, timelines, run-of-show lists and setup trackers, coordinating briefings and materials, and tracking milestones. This is a hands-on role with opportunities to grow in events.

Qualifications

• Experience in event coordination, hospitality, customer service or similar support roles.
• Ability to juggle multiple tasks and meet deadlines under pressure.
• Willingness to learn new event tools and inventory platforms.

Responsibilities

• Assist planning, coordinating and delivering live events across venues.
• Develop and maintain event execution plans, timelines and run-of-show lists.
• Coordinate briefing syncs, prepare materials and venue requirements.
• Monitor milestones, load-in deadlines and vendor deliverables.
• Identify delays and supply risks and propose solutions.
• Coordinate with vendors, venue coordinators and equipment suppliers.
• Prepare event recaps, attendee reports and post-event documentation.
• Support various departments with event coordination needs.

Skills

Strong organizational skills

Effective time management

Excellent written and verbal skills

Team collaboration

Vendor and venue coordination

Attention to detail

Problem solving

Proactive attitude

Adaptability

Education

Event management qualification (advantage)

Tools

Microsoft Office

Excel

PowerPoint

Job description

If you're someone who enjoys keeping logistics on track, working with different people and seeing live events come together from start to finish, this could be a great opportunity for you.

As our Events Assistant, you'll play an important role in supporting the planning, coordination and live execution of events across the area.

Working closely with event managers, internal teams and venue partners, you'll help keep production schedules organised, monitor setup progress, manage vendor timelines and ensure everyone is working towards the same goals.

What You'll Be Doing

• Assist with planning, coordinating and delivering live events across different venues.
• Develop and maintain event execution plans, timelines, run-of-show lists and setup trackers.
• Work closely with internal teams and event management to ensure production stays on schedule.
• Coordinate event briefing syncs, prepare materials, document venue requirements and follow up on pending action items.
• Monitor setup milestones, load-in deadlines and vendor deliverables, keeping stakeholders informed of status.
• Identify potential staging delays, site issues and supply risks, and help develop practical solutions.
• Liaise with external vendors, venue coordinators and equipment suppliers as required.
• Support the implementation of new event technologies, scheduling tools and display setups.
• Assist with reviewing and improving existing event workflows to increase efficiency.
• Prepare event recaps, attendee reports, budget updates and post-event documentation.
• Track event signage, inventory, rental costs and promotional materials where required.
• Maintain accurate event records and ensure load-out tasks are completed and followed through.
• Support different departments with their event coordination and operational requirements.
• Assist with general brand activation initiatives and special projects as they arise.

Ideally, you'll have:

• Previous experience in event coordination, hospitality, customer service, retail or office support, although motivated entry-level candidates are encouraged to apply.
• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• Confidence working with different teams, venue staff and vendor partners.
• The ability to juggle multiple tasks, manage competing event priorities and meet tight deadlines.
• Great attention to detail and a practical approach to problem-solving.
• A proactive attitude and willingness to take initiative.
• Confidence using Microsoft Office, particularly Excel, Word and PowerPoint.
• The ability to learn new event scheduling tools and inventory platforms.
• A positive, adaptable attitude and willingness to get involved wherever needed.
• Qualifications in event management, communications, business or a related field would be an advantage but are not essential.

Here's what you can look forward to:

• Variety in your work: Get involved in events across different venues, brands and operational areas.
• Hands-on experience: Build practical event production and coordination skills while working on live initiatives.
• Career development: Learn from experienced event managers and develop your confidence in managing production details.
• Supportive team: Work with people who value collaboration, clear communication and executing great events.
• Opportunity to contribute: Bring your ideas, identify logistics improvements and help shape better ways of running events.
• Room to grow: Develop your skills and take on more event management responsibility as your experience grows.

Interested?

If you're looking to build your career in event management and enjoy a role where you can learn, contribute and make a real impact, we'd love to hear from you.

We are an equal opportunity employer and consider qualified applicants in accordance with applicable law.