Live Events Administrative & Data Coordinator (Part-Time)

Yondr; United States; Remote; USD 39,000 - 44,000; Part time

Job summary

Yondr is hiring a highly organized Administrative Assistant to support the Live division across active clients, confirmed tours, and day-to-day operations. This role acts as the operational backbone, keeping information accurate, clients well-serviced, and the team focused on relationships and growth.

The ideal candidate is proactive, discreet, culturally engaged, and comfortable in a fast-paced Live environment.

Qualifications

• 2–4 years in live events or fast-paced environments.
• Strong organization and attention to detail.
• Professional written and verbal communication with artist teams, promoters, and venues.
• Experience with Airtable or similar CRM and project management tools.

Responsibilities

• Provide administrative support to the Live division and manage client information.
• Gather event details including venue, promoter contacts, capacities, and billing data.
• Track outstanding client requests and follow up as directed.
• Maintain organized records of client communications, deal materials, and correspondence.
• Support onboarding of new shows and clients in internal systems.
• Maintain accurate records of confirmed shows in Airtable and update dates, venues, contacts, and deal status.
• Flag discrepancies, missing information, or data gaps and support CRM maintenance.
• Assist with scheduling, travel coordination, and gifting logistics as needed.
• Track contracts, amendments, riders, and key deal documents for all confirmed shows.

Skills

Strong organizational skills

Attention to detail

Professional written and verbal沟通

Tools

Airtable

Google Workspace

Microsoft Office Suite

Job description

Yondr is hiring a highly organized Administrative Assistant to support the Live division across active clients, confirmed tours, and day-to-day operations. This role acts as the operational backbone, keeping information accurate, clients well-serviced, and the team focused on relationships and growth.

The ideal candidate is proactive, discreet, culturally engaged, and comfortable in a fast-paced Live environment.