Office Assistant - Hollywood Palladium - Part Time

Live Nation Worldwide, Inc.; Los Angeles (CA); On-site; USD 23,000 - 28,000; Full time

Benefits offered by this job

Free concert tickets

Dog-friendly offices

Student loan reimbursement

Adoption/fertility support

Job summary

Live Nation Entertainment is seeking an Admin Assistant to support the GM and handle day-to-day administrative tasks. You will manage scheduling, screen calls, greet visitors, and oversee filing and expenses, ensuring smooth office operations.

Responsibilities include coordinating projects, updating databases, processing invoices, and safeguarding confidential information while liaising with departments as needed.

Qualifications

• Bachelor's degree preferred.
• Proficient in Excel, PowerPoint, Word and Outlook.
• Strong communications skills both verbal and written.
• Able to problem solve and think analytically.
• Proactive, organized, and detail-oriented.
• Experience in office or events is a plus.

Responsibilities

• Manage daily schedule and calendar.
• Screen and handle telephone communications.
• Greet and direct visitors.
• Maintain and organize office space and files.
• Maintain and execute expense reports.
• Review all mail correspondence and direct to appropriate parties.
• Coordinate, supervise, and complete special projects.
• Serve as liaison between the general manager and other departments as directed.
• Gather, enter and/or update data in records and databases.
• Track all invoices and payments.
• Responsible for handling highly confidential information.
• Coordinate jobs and payments with vendors.

Skills

Problem solving

Excel

PowerPoint

Word

Outlook

Verbal and written communication

Education

Bachelor's degree preferred

Tools

PC/Mac computers

Job description

Job Summary: WHO ARE WE? Live Nation Entertainment is the world's leading live entertainment company, comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship. Ticketmaster is the global leader in event ticketing with over 500 million tickets sold annually and more than 12,000 clients worldwide. Live Nation Concerts is the largest provider of live entertainment in the world promoting more than 40,000 shows and 100+ festivals annually for nearly 4,000 artists in over 40 countries. These businesses allow Live Nation Media & Sponsorship to create strategic music marketing programs that connect over 1,000 brands with the 98 million fans that attend Live Nation Entertainment events each year. For additional information, visit www.livenationentertainment.com. Live Nations Concerts Division is where tours are born, artists come to life, and fans get to experience the rush of live music. From our dozens of owned/operated Amphitheaters to our Global Touring team, from Ticketing and Venue Operations to Marketing and Sales... we foster a fun and upbeat work culture with no shortage of opportunities. With perks ranging from free concert tickets to dog-friendly offices, to progressive benefits like student loan reimbursement and adoption/fertility support... it's no wonder we are certified as a Great Place to Work organization and one of People Magazine's "50 Companies that Care". We want everyone to feel like they belong and can thrive in our community, so we strive to help you achieve your career and personal goals. Live music is our passion and where we find our common ground. There has never been a better time to join Live Nation.

WHO ARE YOU? Passionate and motivated. Driven, with an entrepreneurial spirit. Resourceful, innovative, forward thinking and committed. At Live Nation Entertainment, our people embrace these qualities, so if this sounds like you then please read on!

The Role: We are looking for an Admin Assistant to support the GM and assist with administrative duties.

Responsibilities:

• Manage daily schedule and calendar.
• Screen and handle telephone communications.
• Greet and direct visitors.
• Maintain and organize office space and files.
• Maintain and execute expense reports.
• Review all mail correspondence and direct to appropriate parties.
• Coordinate, supervise, and complete special projects.
• Serve as liaison between the general manager and other departments as directed.
• Gather, enter and/or update data in records and databases.
• Track all invoices and payments.
• Responsible for handling highly confidential information.
• Coordinate jobs and payments with vendors.

Qualifications:

• Bachelor's degree preferred.
• Must be competent in problem solving issues related to mobile devices as well as PC and Mac computers and must be proficient in Excel, Powerpoint, Word and Outlook.
• Must have strong communications skills both verbal and written and must be able to actively and attentively listen.
• Must be able to think through, evaluate and solve problems logically and efficiently.
• Must be proactive and execute well.
• Must have exceptional organizational skills and meticulous attention to detail.
• Must conduct all matters and communications in a professional and courteous manner as a representative of the executive and the company.
• Preferred 1-2 years experience in an office and/or events.

EQUAL EMPLOYMENT OPPORTUNITY

We are passionate and committed to our people and go beyond the rhetoric of diversity and inclusion. You will be working in an inclusive environment and be encouraged to bring your whole self to work. We will do all that we can to help you successfully balance your work and homelife. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. It's talent that matters to us and we encourage applications from people irrespective of their gender, race, sexual orientation, religion, age, disability status or caring responsibilities. Live Nation strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation. We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas. We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Live Nation will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Live Nation also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Live Nation will also provide reasonable religious accommodations on a case‑by‑case basis.

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Live Nation recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Live Nation may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.

The expected compensation for this position is: $16.90 USD - $20.00 USD Hourly. ** Pay is based on a number of factors including market location, qualifications, skills, and experience. Live Nation Entertainment will never request production or equipment as part of the hiring process. Recruiters will only contact candidates from official Live Nation or affiliated brand email domains.