Live Events Associate

Dear Media; Austin (TX); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health and dental benefits

Parental and family leave

Job summary

Dear Media is seeking an Associate for Live Events in Austin, Texas. This role focuses on supporting the execution of live events, talent tours, and brand activations through production coordination and vendor communication. Ideal candidates will have 1-3 years of experience in live events, strong graphic design skills, and the ability to manage multiple priorities in a fast-paced environment. The position offers competitive salaries, health benefits, and a commitment to diversity in the workplace.

Qualifications

• 1–3 years of experience in live events and experiential.
• Strong graphic design skills (Adobe Creative Suite, Canva, Figma, etc.).
• Highly organized with strong attention to detail.
• Strong communication and collaboration skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Basic understanding of event production workflows.
• Experience with talent or brand-led events is a plus.

Responsibilities

• Support creation of event assets, signage, and partner materials.
• Assist with timelines, run-of-show documents, and production schedules.
• Maintain internal trackers for events and partnerships.
• Conduct research for venues, vendors, and activation ideas.
• Support communication with brand partners.

Skills

Event planning

Graphic design

Communication

Organization

Collaboration

Tools

Adobe Creative Suite

Canva

Figma

Job description

We’re looking for a highly organized and detail-oriented Associate, Live Events to support the execution of live events, talent tours, and brand activations. This role is rooted in production coordination, vendor communication, and event logistics, while also supporting creative across events. You’ll play a key role in keeping projects organized and moving forward, while contributing to the development of event materials and on-site experiences. The ideal candidate is operationally strong, creatively aware, and highly proactive and someone who thrives in the details while helping bring high-impact experiences to life.

Key Responsibilities

Creative & Design Support

• Support creation of event assets (signage, one-sheeters, partner materials)
• Assist with on-site collateral and branded touchpoints
• Bring awareness of trends, design, and cultural moments into execution

Event Production & Logistics

• Support planning and execution of talent tours, live events, and activations
• Assist with timelines, run-of-show docs, and production schedules
• Coordinate logistics across venues, partners, and internal teams

Partnership & Communication

• Support communication with brand partners
• Distribute pre-event materials, timelines, and one-sheeters
• Help ensure a seamless partner experience from onboarding through event completion

Operations & Organization

• Maintain internal trackers for events and partnerships
• Assist in building and organizing planning materials and logistics documents
• Conduct research for venues, vendors, and activation ideas
• Support sourcing and coordination of external partners
• Assist with vendor outreach

Team & Cross-Functional Support

• Support Dear Media IRL event prep and logistics
• Assist with talent tour coordination and internal communication
• Take ownership of smaller projects with guidance
• Proactively identify ways to support the team and improve processes

Qualifications

• 1–3 years of experience in live events and experiential
• Strong graphic design skills (Adobe Creative Suite, Canva, Figma, etc.)
• Highly organized with strong attention to detail
• Strong communication and collaboration skills
• Ability to manage multiple priorities in a fast-paced environment
• Basic understanding of event production workflows
• Experience with talent or brand-led events is a plus

Ideal Candidate

• Operationally strong with a creative eye
• Detail-oriented and excited to be hands-on
• Proactive, resourceful, and solutions-driven
• Comfortable supporting across multiple areas of production
• Passionate about live events, storytelling, and audience experience

Dear Media offers competitive salaries and benefits to all employees. Compensation is determined upon the market in which the position is located, the responsibilities of the position, the experience and skills of the applicant, and other job-related factors.

Dear Media is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration without regard to race, ethnicity, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Dear Media offers parental and family leave along with generous health and dental benefits for all employees.