Live Event Production Specialist

Niceboard; Philadelphia (Philadelphia County); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Health benefits

Free concert tickets

Stock reimbursement program

Fertility/adoption/foster support

Tuition reimbursement

Volunteer time off

Job summary

Live Nation Entertainment is seeking a Production Assistant to support planning, execution, and financial administration of live events from pre-production through show settlement. You will work closely with Production Managers to coordinate logistics, manage budgets, process invoices, and ensure smooth day-to-day operations across departments.

This role requires 1–3 years of related experience, a high school diploma or higher, and proficiency with Microsoft Office.

Qualifications

• 1-3 years of related work experience.
• High school diploma or equivalent or higher.
• Proficiency in Microsoft Office preferred.
• Ability to work in a fast-paced environment.

Responsibilities

• Production Assist(s) with all show related duties prior to on sale date through event completion.
• Responsibilities to include employee scheduling and payroll, managing vendor rentals, processing invoices and payment confirmation.
• Prepare show budgets, forecasts, cash reconciliation and show recaps.
• Settle shows
• Assist Production Managers with Expense Reports and any other administrative tasks as needed
• Schedule and participate in in person meetings and zoom meetings.
• Facilitate proper interdepartmental communication and organization.
• Assist and support all production department personnel with job functions as needed.
• Review show riders to advance office and dressing room touring needs.
• Work with production manager(s) to procure all necessary show rental items.
• Liaise backstage directly with tour staff and dressing room coordinators to ensure comfortable working environment.
• Responsible for procuring all required automobile rentals and coordinating required staff assigned to specific vehicles.
• Document and record rental vehicle usage i.e. mileage, fuel costs, maintenance, damage etc.
• Enter Department payroll as outlined by the Production Manager and Payroll Coordinator, develop reports as required.
• Liaise with local caterer to ensure proper advanced communication between all parties.

Skills

Ability to work in a fast-paced env

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Live Nation Entertainment is seeking a Production Assistant to support planning, execution, and financial administration of live events from pre-production through show settlement. You will work closely with Production Managers to coordinate logistics, manage budgets, process invoices, and ensure smooth day-to-day operations across departments.

This role requires 1–3 years of related experience, a high school diploma or higher, and proficiency with Microsoft Office.