Live Event Production Project Manager

ATX Event Systems; Austin (TX); On-site; USD 90,000 - 130,000; Full time

Job summary

ATX Event Systems in Austin, TX is seeking a Project Manager to own the full lifecycle of client events, from early scoping with Account Management through execution.

You will lead pre-production, assemble and guide teams, manage budgets and schedules, and ensure on-time delivery, quality, and compliance with SOPs. This role requires strong AV/tech knowledge, CAD experience, and a collaborative, calm-under-pressure mindset in a fast-paced live-events environment.

Qualifications

• Experience creating CAD drawings in Vectorworks or similar software.
• Experience creating signal flow and system architecture documentation.
• Experience tracking project budgets and forecasting profitability.

Responsibilities

• Overseeing completion of an entire project's scope of work.
• Leading internal project scrums to review progress.
• Navigating change orders and revising scope agreements as necessary.
• Creating CAD diagrams, room layouts, or concept designs.
• Specifying detailed equipment and material lists.
• Documenting signal flow and wiring diagrams.
• Building labor requirements and managing crew calls.
• Preparing and ordering venue services.
• Assessing security and implementing risk management plans.
• Coordinating travel and accommodations with the ATXES administrative team.
• Preparing production schedules, venue production advances, and AV run-of-show documents.
• Collaborating with warehouse and operations teams on delivery schedules.
• Assisting warehouse teams with show preparation.
• Coordinating custom pre-programming and gear testing as necessary.
• Organizing pre-conference meetings with all stakeholders to review production advances.
• Receiving, organizing, and QC'ing show media.
• Tracking and reporting expenses.
• Directing teams on-site during setup, rehearsal, execution, and strike.
• Contributing to detailed retrospective reports aimed at continuous improvement.
• Processing financial reconciliation with the ATXES administrative team.
• Utilizing and maintaining internal CRM tools to track event progress, deliverable timelines, and client communications.

Skills

Communication

Detail-oriented

Organizational skills

Technical AV knowledge

Live events experience

Collaborative

Tools

Vectorworks

Job description

ATX Event Systems in Austin, TX is seeking a Project Manager to own the full lifecycle of client events, from early scoping with Account Management through execution.

You will lead pre-production, assemble and guide teams, manage budgets and schedules, and ensure on-time delivery, quality, and compliance with SOPs. This role requires strong AV/tech knowledge, CAD experience, and a collaborative, calm-under-pressure mindset in a fast-paced live-events environment.