Project Manager

ATX Event Systems, LLC; Austin (TX); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Health insurance

Vision and dental options

Profit-sharing

Flexible PTO

Passion project support

Job summary

ATX Event Systems, LLC is seeking a Project Manager to own the full lifecycle of client events from pre-production to on-site execution. You will collaborate with Account Management early to understand production needs, design proposals and execution plans, and then lead the project to completion.

In this role you will coordinate teams, manage budgets, and ensure delivery on time and within scope, while maintaining high standards for AV and technology.

Qualifications

• Strong interpersonal communication skills.
• Detail oriented and highly organized.
• Excellent understanding of AV and technology principles.
• Experience designing and producing large live events.

Responsibilities

• Oversee full project scope from conception to delivery.
• Lead internal scrums to review progress and adjust plans.
• Manage change orders and scope revisions.
• Specify equipment and material lists in detail.
• Document signal flow and wiring diagrams.
• Coordinate labor, schedules and venue services.
• Assess risk and implement security measures.
• Track expenses and ensure on-time, on-budget delivery.

Skills

Interpersonal communication

Detail oriented

AV/tech knowledge

Big-budget events

Under pressure

Collaborative team player

Tools

Vectorworks

Job description

Job Location: In office & local or national show sites. Compensation: Highly competitive base + commission based earnings.
Benefits: Passion project support using company assets, 100% of health insurance plus options for vision and dental, profit-share program, Flexible PTO

About ATX Event Systems

ATXES is headquartered in Austin, TX and provides turnkey live event technology across the globe for some of the largest brands in the world, venues, and nonprofits. ATXES has a proven history of delivering unique and flawless productions to help themselves, their community, and their clients come out on top. When ATXES isn’t producing events for clients, we use our campus and festival grounds to create events we’re passionate about.

Job Description

The Project Manager at ATXES has a hand in the full lifecycle of our client’s events. In early phases the PM may collaborate with Account Management to understand a client’s production needs and to design a proposal and a plan for execution.

Upon scope approval, The PM assumes primary ownership of an event. Depending on the complexity of the project, the PM may be the sole person tasked with pre-production activities or they may manage an entire team to ensure all items are completed on-time, on-budget, and in-line with expectations.

Candidate Profile

• A highly effective interpersonal communicator.
• Detail oriented and proficient at organizing their work digitally.
• Able to demonstrate expert-level technical understanding of audio-visual and technology principles.
• Experienced designing and producing big budget live events.
• Composed working under pressure.
• Collaborative minded team players.

Requirements

• Experience creating CAD drawings in Vectorworks or similar software.
• Experience creating signal flow and system architecture documentation.
• Experience tracking project budgets and forecasting profitability.

Key Responsibilities

• Overseeing completion of an entire project’s scope of work.
• Leading internal project scrums to review progress.
• Navigating change orders and revising scope agreements as necessary.
• Specifying detailed and fully comprehensive equipment and material lists.
• Documenting signal flow and wiring diagrams.
• Building labor requirements and managing crew calls.
• Preparing and ordering venue services.
• Assessing security and implementing risk management plans.
• Coordinating travel and accommodations with the ATXES administrative team.
• Preparing production schedules, venue production advances & AV run-of-show documents.
• Collaborating with warehouse and operations teams on delivery schedules.
• Assisting warehouse teams with the show preparation.
• Coordinating custom pre-programming and gear testing as necessary.
• Organizing pre-conference meetings with all stakeholders to review production advances.
• Receiving, organizing and QC’ing show media.
• Tracking and reporting expenses.
• Directing teams on-site in setup, rehearsal, execution, and strike.
• Contributing to detailed retrospective reports aimed at continuous improvement.
• Processing financial reconciliation with the ATXES administrative team.
• Utilize and maintain internal CRM tools to track event progress, deliverable timelines, and client communications.

Definitions of Success

• Produce events on schedule, within budget, with consistently excellent delivery of scope.
• Embrace a mindset of continuous improvement, always seeking to better yourself and assist those around you in doing the same.
• Build strong relationships with our team and our clients, working according to SOP but with your own unique flair.