Project Manager

ATX Event Systems; Austin (TX); On-site; USD 90,000 - 130,000; Full time

Job summary

ATX Event Systems in Austin, TX is seeking a Project Manager to own the full lifecycle of client events, from early scoping with Account Management through execution.

You will lead pre-production, assemble and guide teams, manage budgets and schedules, and ensure on-time delivery, quality, and compliance with SOPs. This role requires strong AV/tech knowledge, CAD experience, and a collaborative, calm-under-pressure mindset in a fast-paced live-events environment.

Qualifications

• Experience creating CAD drawings in Vectorworks or similar software.
• Experience creating signal flow and system architecture documentation.
• Experience tracking project budgets and forecasting profitability.

Responsibilities

• Overseeing completion of an entire project's scope of work.
• Leading internal project scrums to review progress.
• Navigating change orders and revising scope agreements as necessary.
• Creating CAD diagrams, room layouts, or concept designs.
• Specifying detailed equipment and material lists.
• Documenting signal flow and wiring diagrams.
• Building labor requirements and managing crew calls.
• Preparing and ordering venue services.
• Assessing security and implementing risk management plans.
• Coordinating travel and accommodations with the ATXES administrative team.
• Preparing production schedules, venue production advances, and AV run-of-show documents.
• Collaborating with warehouse and operations teams on delivery schedules.
• Assisting warehouse teams with show preparation.
• Coordinating custom pre-programming and gear testing as necessary.
• Organizing pre-conference meetings with all stakeholders to review production advances.
• Receiving, organizing, and QC'ing show media.
• Tracking and reporting expenses.
• Directing teams on-site during setup, rehearsal, execution, and strike.
• Contributing to detailed retrospective reports aimed at continuous improvement.
• Processing financial reconciliation with the ATXES administrative team.
• Utilizing and maintaining internal CRM tools to track event progress, deliverable timelines, and client communications.

Skills

Communication

Detail-oriented

Organizational skills

Technical AV knowledge

Live events experience

Collaborative

Tools

Vectorworks

Job description

ATXES is headquartered in Austin, TX and provides turnkey live event technology across the globe for some of the world's largest brands, as well as venues and nonprofits. ATXES has a proven history of delivering unique, high-quality productions that help our clients, community, and team succeed. When we're not producing events for clients, we use our campus and festival grounds to create events we're passionate about.

About ATX Event Systems

ATXES is headquartered in Austin, TX and provides turnkey live event technology across the globe for some of the world's largest brands, as well as venues and nonprofits. ATXES has a proven history of delivering unique, high-quality productions that help our clients, community, and team succeed. When we're not producing events for clients, we use our campus and festival grounds to create events we're passionate about.

Job Description

The Project Manager at ATXES has a hand in the full lifecycle of our clients' events. In the early phases, the PM may collaborate with Account Management to understand a client's production needs and help design a proposal and plan for execution.

Upon scope approval, the PM assumes primary ownership of an event. Depending on the complexity of the project, the PM may be the sole person tasked with pre-production activities, or they may manage an entire team to ensure all items are completed on time, on budget, and in line with expectations.

Candidate Profile

• A highly effective communicator.
• Detail-oriented and proficient at organizing their work digitally.
• Able to demonstrate expert-level technical understanding of audio-visual and technology principles.
• Experienced in designing and producing big-budget live events.
• Composed under pressure.
• Collaborative-minded team player.
  

Requirements

• Experience creating CAD drawings in Vectorworks or similar software.
• Experience creating signal flow and system architecture documentation.
• Experience tracking project budgets and forecasting profitability.
  

Key Responsibilities

• Overseeing completion of an entire project's scope of work.
• Leading internal project scrums to review progress.
• Navigating change orders and revising scope agreements as necessary.
• Creating CAD diagrams, room layouts, or concept designs.
• Specifying detailed equipment and material lists.
• Documenting signal flow and wiring diagrams.
• Building labor requirements and managing crew calls.
• Preparing and ordering venue services.
• Assessing security and implementing risk management plans.
• Coordinating travel and accommodations with the ATXES administrative team.
• Preparing production schedules, venue production advances, and AV run-of-show documents.
• Collaborating with warehouse and operations teams on delivery schedules.
• Assisting warehouse teams with show preparation.
• Coordinating custom pre-programming and gear testing as necessary.
• Organizing pre-conference meetings with all stakeholders to review production advances.
• Receiving, organizing, and QC'ing show media.
• Tracking and reporting expenses.
• Directing teams on-site during setup, rehearsal, execution, and strike.
• Contributing to detailed retrospective reports aimed at continuous improvement.
• Processing financial reconciliation with the ATXES administrative team.
• Utilizing and maintaining internal CRM tools to track event progress, deliverable timelines, and client communications.

Definitions of Success

• Produce events on schedule, within budget, and with consistently excellent delivery of scope.
• Embrace a mindset of continuous improvement, always seeking to better yourself and assist those around you in doing the same.
• Build strong relationships with our team and our clients, working according to SOPs but with your own unique flair.
• Maintain a harmonious work environment.