Operations Coordinator - The Bowery Presents

AEG Presents; New York (NY); On-site; USD 39,000 - 45,000; Full time

Benefits offered by this job

Part-time benefits

Job summary

AEG Presents is seeking an Operations Coordinator to organize venue events and support event management by communicating directives and serving as a liaison among third parties, show staff, and the venue to ensure successful execution of events and contracts.

The role involves drafting and submitting quotes and contracts, managing exhibitor selection, coordinating day-of-show setup, and working with accounting on settlements.

Qualifications

• High School Diploma or equivalency; BA/BS preferred.
• 2-4 years of related work experience.
• Experience with venue operations.
• Capable of working in a fast-paced environment.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication; strong interpersonal skills.
• Able to work long irregular hours, including nights, weekends and holidays.

Responsibilities

• Collect quotes, draft contracts, and submit to vendors; edit as needed.
• Oversee exhibitor selection, manage applications, and coordinate day-of-show setup.
• Coordinate with Accounting for show settlements and wire transfers.
• Create operations notes detailing setup requirements, deadlines, and expectations.
• Distribute executed artist contracts to talent agents and supervisors.
• Create road packs and vendor contracts; coordinate with venue staff for setup.
• Build and maintain relationships with third-party vendors and exhibitors.
• Assist General Manager with event management communications.
• Support special projects and events as assigned.

Skills

Written & verbal communication

Interpersonal skills

Fast-paced environment

Microsoft Office proficiency

Venue operations experience

Contract coordination

Education

High School Diploma or equivalency

BA/BS Degree preferred

Tools

Microsoft Office Suite

Job description

Company Information

For more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world. We are committed to innovation, artistry, and community, and leverage the power of our 300+ venues, leading sports franchises, marquee music brands, integrated entertainment districts, premier ticketing platform and global sponsorship activations, to create memorable moments that give the world reason to cheer.

Our business is interwoven with the human mind and heart, and we strive to build a diverse and inclusive company that reflects the artists, athletes, and fans that we host; reach beyond traditional boundaries to support the communities in which we operate; and minimize our impact on the environment by adopting sustainable practices throughout our business operations.

If you want to be challenged to up your game and make a difference, then join us in giving the world reason to cheer!

Job Summary

The Operations Coordinator is responsible for the organization of venue events. The incumbent assists event management communicate directives and act as liaison between third parties, show staff and the venue to successfully execute events and contract agreements.

Essential Functions

• Collect quotes, draft contracts and submit to vendors, make edits as needed. Ensure that contracts are executed appropriately and that all staff, equipment and space requirements are met.
• Oversee the selection process for event exhibitors, including application submission, review and selection. Manage the planning and work with site crew to complete day of show set up.
• Work with Accounting department for show settlements and wire transfers.
• Create operations notes for events detailing all set-up requirements including deadlines and expectations, and follow-up on completion.
• Distribute fully executed artist contracts to talent agents, and supervisors.
• Create road packs and/or vendor contracts for shows, festivals and events. Coordinate with venue staff to execute set up.
• Build and maintain positive working relationships with third party vendors and exhibitors.
• Assist General Manager with event management communications.
• Assist with special projects and events as assigned.

Required Qualifications

• High School Diploma or its equivalency (BA/BS Degree Preferred)
• 2-4 years of related work experience
• Experience with venue operations
• Capable of working in a fast-paced environment
• Proficiency in Microsoft Office programs (Word, Excel, Outlook, PowerPoint) with the ability to learn required business systems
• Must have excellent written and verbal communication skills
• Strong interpersonal skills with the ability to establish and maintain effective working relationships
• Must be able to work long irregular hours for an extended period of time as dictated by events and schedule, including nights, weekends and holidays

Payscale: $28.69-$33.10

Bonus: This position is Not eligible for a bonus under the current bonus plan requirements.

Benefits: Part-time: This position may be eligible for benefits (ACA qualification).

AEG reserves the right to change or modify the employee's job description whether orally or in writing, at any time during the employment relationship. AEG may require an employee to perform duties outside their normal description.

AEG's policy is to hire the most qualified applicants, and we comply with all applicable federal, state and local employment laws in making hiring and employee decisions. We are an equal opportunity employer and do not discriminate against applicants or employees on the basis of race, color, marital status, disability, religion, age, sex, sexual orientation, national origin, genetic information, veteran status, or any other legally protected status recognized by applicable federal, state or local law.

Employer does not offer work visa sponsorship for this position.