IP Litigation Secretary

Gainor Staffing; New York (NY); Hybrid; USD 90,000 - 120,000; Full time

Job summary

A distinguished law firm is seeking an IP Litigation Secretary to support its attorneys in a hybrid role. You will coordinate meetings, manage legal documents, and ensure compliance with court filings. The firm values professional excellence and offers a salary range of $90,000 – 120,000 annually based on experience.

Qualifications

• 5 to 7 years of experience in commercial litigation at a law firm.
• Ability to navigate state and federal court procedures.
• Skilled in preparing legal documents ready for filing.

Responsibilities

• Coordinate meetings, calls, and deadlines for attorneys.
• Draft and revise correspondence and pleadings.
• Handle court filings and electronic submissions.

Skills

Commercial litigation experience

Understanding of court procedures

Organizational skills

Proficient in MS Word

Attention to detail

Tools

Best Authority

Job description

Overview

A distinguished San Francisco-based law firm with over a century of excellence is seeking an IP Litigation Secretary to join its collaborative and high-performing team. Renowned for its sophisticated legal work and deep client relationships, the firm represents leading innovators, entrepreneurs, and global brands. This is a unique opportunity to support top-tier attorneys, contribute to cutting-edge intellectual property litigation, and grow your career in a firm that values both professional excellence and a balanced, inclusive workplace.

Who You Are

• You bring 5 to 7 years of commercial litigation experience at a law firm
• You're confident navigating both state and federal court procedures and deadlines, and understand the nuances of legal calendaring
• You’ve supported high-performing attorneys and know how to anticipate their needs before they ask
• You're skilled in preparing filings for courts like NDCal, CDCal, WD Tex, ED Tex, and DDel, especially for IP and PTAB matters
• You thrive in trial environments and are open to occasional travel to support litigation teams on-site
• You know your way around MS Word templates and can build documents from shell to signature-ready
• You’ve used tools like Best Authority to generate clean, court-ready TOCs and TOAs
• You take pride in your organizational skills, professionalism, and written communication

What You’ll Do

• Coordinate meetings, client calls, depositions, and deadlines with precision
• Provide day-to-day legal administrative support to litigation partners and associates, focusing on IP and complex commercial matters
• Maintain attorney calendars, track case milestones, and manage related logistics
• Draft and revise correspondence, pleadings, and legal memoranda under attorney direction
• Handle all aspects of court filings including electronic submissions in compliance with local rules
• Assist with opening and closing matters in coordination with firm systems and protocols
• Enter and update attorney time entries, ensuring accuracy and timeliness

What Success Looks Like

• Attorneys rely on your consistency, discretion, and attention to detail to keep litigation matters on track
• Court filings are submitted without a hitch and are fully compliant with jurisdictional requirements
• Your proactive communication helps keep case teams organized, informed, and prepared
• You contribute to a collaborative work culture, balancing high standards with a calm, can-do attitude

Salary and Location

Salary Range: $90,000 – 120,000 annually, based on experience

Location: San Francisco, CA – Hybrid

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.