Litigation Secretary

Stamos & Trucco LLP; Chicago (IL); On-site; USD 45,000 - 65,000; Full time

Job summary

Stamos & Trucco LLP is seeking a Litigation Secretary for a full-time, on-site role in Chicago, IL. You will support attorneys by preparing and formatting legal documents in accordance with court rules and firm standards, while managing calendars, deadlines, and court filings.

Strong organization and multi-tasking skills are essential to thrive in this fast-paced environment. The ideal candidate has knowledge of civil litigation processes, experience in a law firm, and proficiency with Microsoft

Qualifications

• Experience supporting trial attorneys or in a litigation-focused environment.
• Proficiency in drafting, formatting, proofreading, and filing pleadings, motions, and discovery materials.
• 3–5 years of law firm experience preferred.

Responsibilities

• Prepare and format legal documents including pleadings, motions, discovery, and correspondence.
• Manage calendars, deadlines, and court filings; coordinate hearings, depositions, and meetings.
• Communicate with courts, clients, and opposing counsel; assist with billing and time entry.

Skills

Legal document preparation

Calendar management

Court procedures knowledge

Familiar with e-filing

Attention to detail

Communication skills

Independent with prioritization

Experience in law firm

Tools

Microsoft Office

PDF tools

Job description

Company Description

Stamos & Trucco LLP is a civil litigation firm founded in 1990. The firm focuses on commercial litigation, health care litigation, professional liability defense, and toxic tort defense.

Role Description

The Litigation Secretary is a full-time, on-site role based in Chicago, IL. This role supports attorneys by preparing and formatting legal documents, including pleadings, motions, discovery, and correspondence, in accordance with court rules and firm standards. Day-to-day responsibilities include case management, managing calendars and deadlines, coordinating court filings, and organizing hearings, depositions, and meetings. The Litigation Secretary communicates with courts, clients, and opposing counsel as directed, and assists with billing, time entry, and administrative tasks related to ongoing matters. The role requires consistent attention to detail, strong organizational skills, and the ability to manage multiple priorities in a fast-paced litigation environment.

Qualifications

• Knowledge of law and civil litigation processes, with experience supporting trial attorneys or working in a litigation-focused environment.
• Proficiency in legal document preparation, including drafting, formatting, proofreading, and filing pleadings, motions, and discovery materials.
• Experience working as a legal assistant or litigation secretary, providing administrative and case management support to attorneys.
• Strong calendaring skills, including managing court deadlines, hearings, depositions, and other litigation-related events.
• Familiarity with courts and court procedures, including e-filing systems, local rules, and document submission requirements.
• Advanced proficiency with office software (e.g., Microsoft Office, PDF tools).
• Excellent written and verbal communication skills, with strong attention to detail and accuracy.
• Ability to prioritize tasks, meet deadlines, and work independently while collaborating effectively with attorneys and staff.
• 3-5 years prior experience in a law firm is preferred.