Litigation Secretary

AGG Legal Staffing; San Francisco (CA); On-site; USD 60,000 - 75,000; Full time

Job summary

AGG Legal Staffing seeks a capable Legal Assistant to support assigned attorneys with pleadings, calendaring, travel arrangements and other essential duties. You will be an engaged member of the team, handling deadlines and maintaining client files.

This role requires 3+ years of litigation experience, a high school diploma, and proficiency with federal and state filings and Microsoft Office. Familiarity with timekeeping, e-filing procedures, and document management systems is a plus.

Qualifications

• 3+ years of litigation experience.
• High School Diploma required.
• Experience with federal and state filings.
• Excellent communication and ability to handle multiple priorities.
• Proficiency with MS Office and PDF software; familiarity with firm document systems.

Responsibilities

• Prepare, revise, redline and proofread pleadings, briefs and motions.
• Heavy case management and communications with courts, clients and opposing counsel.
• Assist with discovery requests, deposition materials, and trial binders.
• Knowledge of e-filing procedures for Federal, State and local courts.
• Create and maintain client and administrative files in the document management system.
• Schedule appointments and manage attorney calendars; coordinate travel.

Skills

Communication

Time management

Client service

Education

High School Diploma

Tools

Microsoft Office

PDF software

Intapp Time

Intapp Open

Chrome River

Aderant

Interaction

iManage

Job description

The Legal Assistant plays a key role in providing support to their assigned attorneys as well as coordinating travel, calendaring and other support needs. The attorneys are looking for a contributor who wants to be an involved member of their team.

Essential Functions:

• Prepare, revise, redline and proofread various pleadings, correspondence, memoranda, motions, briefs (Federal, State and local level, including appellate), generation of tables of authorities, tables of contents, etc.
• Heavy case management, correspondence and communication with courts, clients, witnesses, experts and opposing counsel regarding hearings, depositions, trials and various meetings.
• Assist with the assembly, production and tracking of discovery requests and responses, deposition, exhibits, trial binders and trial preparation.
• Working knowledge of e-filing procedures and requirements for Federal, State and local courts.
• Create and maintain client and administrative files in accordance with firm procedures, including within the document management system.
• Schedule appointments including meeting invites, video conference details, conference room requests, meal requests etc. and maintains attorney's calendar.
• Enter and release attorney's billable time in accordance with firm guidelines. Review proformas for billings received from the Accounting Department to clients for services rendered.
• Perform initial conflict checks and open/close client matters and prepare engagement letters.
• Monitor case deadlines and work with Docket Department to ensure deadlines are entered and met.
• Coordinate travel arrangements and track travel expenses for timely reimbursement.
• Communicate professionally and promptly with internal and external clients to deliver a high level of customer service, consistent with the Firm's "First in Service" philosophy.

Qualifications:

3+ years of litigation experience, a High School Diploma and experience with federal and state filings is required. Must be able to handle multiple priorities at one time, work well with others and have excellent communication skills. Comprehensive knowledge in Microsoft Office (Excel, Outlook, PowerPoint, Word), TOC, TOA, Styles and PDF software. Experience with InTapp Time, Intapp Open, Chrome River Expense Reporting, Aderant, Interaction, iManage are pluses. Must possess an excellent customer service attitude.