Legal Secretary

Boutique Recruiting; Costa Mesa (CA); Hybrid; USD 95,000 - 120,000; Full time

Benefits offered by this job

Medical coverage + Dental + Vision

401(k)

PTO

Discretionary Bonuses

Genuine work-life balance

Hybrid Flexibility

Job summary

Boutique Recruiting in Costa Mesa, CA is seeking an experienced Legal Secretary to support two attorneys handling sophisticated civil litigation matters. You will manage state and federal e-filings, motions, deadlines, subpoenas and the detailed preparation of tables of contents and authorities.

Ideal candidates have 5–15 years of civil litigation experience, strong organizational skills, and a professional, dependable, and collaborative approach to support attorneys in a fast-paced office.

Qualifications

• 5–15 years of legal secretary or litigation support experience preferred.
• Strong civil litigation background supporting matters through the litigation process.
• Hands-on experience with state and federal e-filing and court filing procedures.
• Proven experience with motions, litigation calendaring, subpoenas and discovery.
• Ability to prepare tables of contents and tables of authorities with a high degree of accuracy.
• Exceptional organizational, proofreading, time management and attention‑to‑detail skills.
• Professional, dependable and personable approach with the ability to support attorneys in a collaborative environment.

Responsibilities

• Provide day-to-day administrative and litigation support to two attorneys handling active civil matters
• Prepare and complete electronic filings in state and federal courts while ensuring accuracy and compliance with court requirements
• Review, prepare and file motions and supporting documents with meticulous attention to detail
• Prepare tables of contents, tables of authorities, discovery shells and subpoenas
• Manage litigation calendars and independently track deadlines triggered by case events and court filings
• Maintain organized case files and documents using NetDocuments, Omega and iTimeKeep
• Proofread documents, monitor deadlines and proactively identify potential filing or calendaring issues

Skills

Civil litigation experience

State & federal e-filing

Tables of contents & authorities

Motions & subpoenas management

Calendar management

Tools

NetDocuments

Omega

iTimeKeep

Job description

Position Title: Legal Secretary

About: Bring your litigation expertise to a firm where excellent legal work and a life outside the office can coexist. We are seeking an experienced Legal Secretary to provide high-level support to two attorneys handling sophisticated civil litigation matters involving public agencies, civil rights, construction, environmental and employment law. This role is ideal for someone who knows the litigation process inside and out and can confidently manage state and federal e‑filings, motions, deadlines, subpoenas, discovery and the detailed preparation of tables of contents and authorities. The ideal candidate is a professional, personable and highly organized legal secretary with approximately 5–15 years of civil litigation experience who is meticulous with details, comfortable managing competing priorities and takes pride in keeping attorneys and cases organized.

Salary: $95,000–$120,000/ Year DOE

Responsibilities:

• Provide day-to-day administrative and litigation support to two attorneys handling active civil matters
• Prepare and complete electronic filings in state and federal courts while ensuring accuracy and compliance with court requirements
• Review, prepare and file motions and supporting documents with meticulous attention to detail
• Prepare tables of contents, tables of authorities, discovery shells and subpoenas
• Manage litigation calendars and independently track deadlines triggered by case events and court filings
• Maintain organized case files and documents using NetDocuments, Omega and iTimeKeep
• Proofread documents, monitor deadlines and proactively identify potential filing or calendaring issues

Requirements:

• 5–15 years of legal secretary or litigation support experience preferred, with flexibility for strong candidates with less experience
• Strong civil litigation background with experience supporting matters through the litigation process
• Hands‑on experience with state and federal e‑filing and court filing procedures
• Proven experience with motions, litigation calendaring, subpoenas and discovery
• Ability to prepare tables of contents and tables of authorities with a high degree of accuracy
• Exceptional organizational, proofreading, time management and attention‑to‑detail skills
• Professional, dependable and personable approach with the ability to support attorneys in a collaborative environment

Benefits:

• Medical coverage + Dental + Vision Coverage
• 401(k)
• PTO
• Discretionary Bonuses
• Genuine work‑life balance
• Hybrid Flexibility

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