Litigation Legal Secretary: Precise, Client‑Focused Support

Fisher Phillips, LLP; Phoenix, Northern (AZ, KY); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Fisher Phillips is seeking a skilled and experienced Legal Secretary to join our team. In this essential role, you will support attorneys by formatting documents, managing calendars, filing with courts, and ensuring accuracy and timely delivery.

With five years of secretarial experience in a litigation setting and proficiency in LexisNexis, PACER, ECF, Milana, and the Microsoft Office suite, you will help maintain client files, prepare time entries, and process invoices.

Qualifications

• High school diploma or equivalent is required; a college degree is preferred.
• Minimum of five years of experience as a legal secretary, preferably in a litigation setting.
• Experience with LexisNexis, PACER, ECF, and Aderant Milana is preferred.

Responsibilities

• Format briefs, pleadings, correspondence, and other legal documents.
• File legal documents with state and federal courts; e-filing experience is preferred.
• Proofread all documents carefully and consistently to ensure accuracy and completeness before distribution or filing.
• Update and maintain client files.
• Manage attorney calendars using Outlook and Milana, including scheduling appointments and calendaring deadlines.
• Organize and coordinate travel arrangements for assigned attorneys.
• Accurately enter, review, and revise timekeeper entries, including the consistent use of litigation task codes, when applicable.
• Prepare attorney reimbursement and mileage submissions.
• Review vendor invoices for accuracy, prepare check requests, and submit invoices promptly to clients or the Accounting Department for payment.
• Participate in the timely review and submission of prebills and client invoices.

Skills

Legal terminology

Written communication

Organization & multitasking

Independent & collaborative work

Education

High school diploma or equivalent

College degree preferred

Tools

LexisNexis

PACER

ECF

Aderant Milana

Microsoft Office

Document management systems

Time-entry software

E-filing platforms

Legal databases

Job description

Fisher Phillips is seeking a skilled and experienced Legal Secretary to join our team. In this essential role, you will support attorneys by formatting documents, managing calendars, filing with courts, and ensuring accuracy and timely delivery.

With five years of secretarial experience in a litigation setting and proficiency in LexisNexis, PACER, ECF, Milana, and the Microsoft Office suite, you will help maintain client files, prepare time entries, and process invoices.