Litigation Secretary - E-Filing & Legal Support

Fisher Phillips; Nashville (TN); On-site; USD 45,000 - 65,000; Full time

Job summary

Fisher Phillips is seeking a skilled Litigation Secretary to support our attorneys and ensure smooth operations. You will format and file briefs, maintain client files, manage calendars, and assist with time entries and billing using Milana and other tools.

Ideal candidates have at least five years of legal secretary experience, strong MS Office skills, and familiarity with California litigation. A high school diploma is required, college degree preferred.

Qualifications

• Minimum of a high school diploma required (College degree is preferred, but not required).
• A minimum of five years of experience as a legal secretary is required.
• Experience supporting California litigation is a valued asset.
• Experience with Lexis Nexis, Pacer, ECF, Aderant Milana, and Concur.
• Demonstrated knowledge of legal terminology, legal documents, and legal processes in the Litigation Department, including the ability to mark and generate a table of contents and table of authorities.
• Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint, and Outlook), Document Management Systems, Time Entry, e-filing and database software.

Responsibilities

• Formatting briefs, pleadings, correspondence and other legal documents.
• Filing of legal documents with state and federal courts (e-filing knowledge is a must).
• Regularly and accurately proofreads all documents to ensure accuracy and completeness prior to distribution or filing.
• Updating and maintaining client files.
• Maintaining attorney calendars through Outlook and Milana.
• Organize and coordinate travel arrangements for assigned attorneys.
• Accurately enters, reviews and revises timekeeper timesheets including consistent identification of litigation codes, when applicable.
• Preparing attorney reimbursements and mileage.
• Consistently providing friendly and helpful telephone support for assigned attorneys and/or receptionist relief.
• Reviewing and ensuring accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting.
• Participates in the timely review and submission of pre-bills and/or client bills.

Skills

Legal secretary experience

Legal terminology

MS Office proficiency

Education

High school diploma

College degree preferred

Tools

Lexis Nexis

Pacer

ECF

Aderant Milana

Concur

Document Management Systems

Time Entry

e-filing

Job description

Fisher Phillips is seeking a skilled Litigation Secretary to support our attorneys and ensure smooth operations. You will format and file briefs, maintain client files, manage calendars, and assist with time entries and billing using Milana and other tools.

Ideal candidates have at least five years of legal secretary experience, strong MS Office skills, and familiarity with California litigation. A high school diploma is required, college degree preferred.