Litigation Secretary: Precision Legal Admin & E-Filing

Fisher Phillips, LLP; Nashville (TN); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) with profit sharing

Paid time off

Holidays

Telehealth

Wellness programs

Job summary

Fisher Phillips is seeking a skilled Litigation Secretary to support our attorneys and ensure smooth operation of services. This role focuses on formatting and filing legal documents, calendar management, travel coordination, and meticulous timekeeping and billing support.

Ideal candidates have at least five years of legal secretarial experience, Tennessee litigation exposure, and proficiency with Lexis Nexis, Pacer, ECF, Milana, Concur, and MS Office. California experience is a plus.

Qualifications

• Minimum of a high school diploma; college degree preferred.
• At least five years of experience as a legal secretary.
• Tennessee litigation experience required; California litigation experience is a plus.
• Experience with Lexis Nexis, Pacer, ECF, Aderant Milana, and Concur.
• Knowledge of legal terminology, legal documents, and legal processes in Litigation.
• Strong proficiency in MS Office, document management systems, time entry, e-filing and database software.

Responsibilities

• Format briefs, pleadings, and other legal documents.
• File legal documents with state and federal courts (e-filing knowledge required).
• Proofread documents for accuracy before distribution or filing.
• Update and maintain client files.
• Maintain attorney calendars in Outlook and Milana.
• Organize and coordinate travel arrangements for assigned attorneys.
• Enter and review timekeeper timesheets with correct litigation codes.
• Prepare attorney reimbursements and mileage.
• Provide friendly telephone support for assigned attorneys and receptionist relief.
• Review vendor invoices; prepare check requests and submit for payment.
• Assist in timely review and submission of pre-bills and client bills.

Skills

Legal secretary experience

MS Office proficiency

Communication with attorneys

Attention to detail

Education

High school diploma

College degree preferred

Tools

Lexis Nexis

Pacer

ECF

Aderant Milana

Concur

Outlook

Milana

Time Entry

Job description

Fisher Phillips is seeking a skilled Litigation Secretary to support our attorneys and ensure smooth operation of services. This role focuses on formatting and filing legal documents, calendar management, travel coordination, and meticulous timekeeping and billing support.

Ideal candidates have at least five years of legal secretarial experience, Tennessee litigation exposure, and proficiency with Lexis Nexis, Pacer, ECF, Milana, Concur, and MS Office. California experience is a plus.