Litigation Legal Assistant and Assistant Office Manager

Jobot; San Francisco (CA); On-site; USD 95,000 - 115,000; Full time

Benefits offered by this job

Unlimited attorney PTO

Comprehensive benefits

Bonus opportunities (discretionary and

billable-hours-based bonus

Job summary

Jobot in San Francisco, CA is seeking a Litigation Legal Assistant and Assistant Office Manager to support litigation administration and local office operations. The role offers base pay $95,000-$115,000 with on-site, permanent employment.

You will work closely with litigators, manage calendars, e-file documents, and coordinate budgets and HR-related projects. Base pay depends on experience and qualifications.

Qualifications

• 8+ years of litigation legal assistant experience.
• Experience supporting multiple attorneys in complex litigation.
• Strong California and federal court filing knowledge.
• Advanced Microsoft Office skills and ability to manage priorities with limited supervision.
• Excellent communication, discretion, organization, and client service.
• Law firm office management, supervisory experience preferred.

Responsibilities

• Prepare and e-file litigation documents in California state and federal courts.
• Manage calendars, deadlines, discovery logistics, trial materials, time entry, and billing coordination.
• Support office services, vendors, supplies, facilities, and administrative procedures.
• Coordinate onboarding, office events, meetings, training, and employee engagement activities.
• Assist with budgets, invoices, and projects involving HR and firm leadership.
• Provide operational support when the regional office manager is absent.

Skills

Litigation support

Calendar management

Discovery logistics

Budgeting

Office management

Supervisory experience

Microsoft Office

Vendor management

Tools

Document management systems

E-filing platforms

Job description

Litigation Legal Assistant and Assistant Office Manager

$95000 - $115000 per year | San Francisco, CA | On-site | Permanent

A bit about us:

Our agency is partnering with a national law firm seeking an experienced litigation legal assistant who can also support local office operations. This dual role combines substantive litigation administration with day-to-day operational coordination and administrative leadership.

Why join us?

• Direct client exposure, collaboration with experienced litigators, professional development, unlimited attorney PTO, comprehensive benefits, and discretionary and billable-hours-based bonus opportunities.

Base pay depends on experience, location, and job-related qualifications. Bonus eligibility and benefits are subject to the employer’s applicable plans.

Base compensation: $95,000-115,000.

Work arrangement: Based in the San Francisco office, supporting attorneys and projects across California offices. Attendance requirements to be discussed.

Job Details

What you will do

• Prepare and e-file litigation documents in California state and federal courts.
• Manage calendars, deadlines, discovery logistics, trial materials, time entry, and billing coordination.
• Support office services, vendors, supplies, facilities, and administrative procedures.
• Coordinate onboarding, office events, meetings, training, and employee engagement activities.
• Assist with budgets, invoices, and projects involving HR and firm leadership.
• Provide operational support when the regional office manager is absent.

What you bring

• 8+ years of litigation legal assistant experience in a law firm.
• Experience supporting multiple attorneys in complex litigation.
• Strong California and federal court filing knowledge.
• Advanced Microsoft Office skills and ability to manage priorities with limited supervision.
• Excellent communication, discretion, organization, and client service.
• Law firm office management, supervisory experience, document management systems, and defense practice support preferred.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.