Litigation Legal Assistant

Matura Farrington; California; On-site; USD 65,000 - 90,000; Full time

Job summary

Matura Farrington, a California-based law firm, seeks an experienced Litigation Legal Secretary to provide comprehensive administrative and litigation support to a busy team of attorneys. The ideal candidate will manage court filings, deadlines, and complex legal documents in a fast-paced environment.

Responsibilities include drafting and proofreading pleadings, handling e-filings, updating TOCs/TOAs, and coordinating meetings, travel, and administrative needs.

Qualifications

• Minimum of 5 years of legal secretarial experience, preferably in litigation.
• Knowledge of litigation procedures, court rules, and state and federal e-filing requirements.
• Experience drafting, formatting, and proofreading complex legal documents, including TOCs and TOAs.
• Proficiency with Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).
• Experience with document management systems; iManage or similar platforms preferred.
• Strong litigation calendaring, deadline management, and organizational skills.
• Ability to work independently, support multiple attorneys, and manage competing deadlines.
• Flexibility to work overtime as needed.

Responsibilities

• Prepare, revise, format, and proofread pleadings, motions, discovery documents, correspondence, and other legal materials.
• Handle electronic filings in state and federal courts, ensuring compliance with applicable court rules and procedures.
• Prepare and update Tables of Contents (TOC) and Tables of Authorities (TOA).
• Manage litigation calendars, track critical deadlines, and coordinate attorney schedules.
• Assemble exhibits and supporting materials for court filings, depositions, hearings, mediations, arbitrations, and trials.
• Maintain organized case files and assist with new client and matter openings.
• Coordinate meetings, appointments, travel arrangements, and other administrative needs.
• Provide administrative support to multiple attorneys while managing competing priorities and deadlines.
• Assist with presentations, attorney materials, and other special projects as needed.
• Collaborate with other legal support staff and provide overflow assistance when necessary.

Skills

Litigation experience

Organizational skills

Deadline management

Independent work

Attention to detail

Tools

Microsoft Word

Outlook

Excel

PowerPoint

iManage

Job description

A California-based law firm is seeking an experienced Litigation Legal Secretary to provide comprehensive administrative and litigation support to a busy team of attorneys. The ideal candidate will have strong litigation experience, excellent organizational skills, and the ability to independently manage court filings, deadlines, and complex legal documents in a fast-paced environment.

Key Responsibilities

• Prepare, revise, format, and proofread pleadings, motions, discovery documents, correspondence, and other legal materials.
• Handle electronic filings in state and federal courts, ensuring compliance with applicable court rules and procedures.
• Prepare and update Tables of Contents (TOC) and Tables of Authorities (TOA).
• Manage litigation calendars, track critical deadlines, and coordinate attorney schedules.
• Assemble exhibits and supporting materials for court filings, depositions, hearings, mediations, arbitrations, and trials.
• Maintain organized case files and assist with new client and matter openings.
• Coordinate meetings, appointments, travel arrangements, and other administrative needs.
• Provide administrative support to multiple attorneys while managing competing priorities and deadlines.
• Assist with presentations, attorney materials, and other special projects as needed.
• Collaborate with other legal support staff and provide overflow assistance when necessary.

Qualifications

• Minimum of 5 years of legal secretarial experience, preferably in litigation.
• Strong knowledge of litigation procedures, court rules, and state and federal e-filing requirements.
• Experience preparing, formatting, and proofreading complex legal documents, including TOCs and TOAs.
• Proficiency in Microsoft Office Suite, particularly Word, Outlook, Excel, and PowerPoint.
• Experience with legal document management systems; iManage or similar platforms preferred.
• Strong litigation calendaring, deadline management, and organizational skills.
• Ability to work independently, support multiple attorneys, and manage competing deadlines.
• Flexibility to work overtime as needed.