Litigation Secretary

AGG Legal Staffing; California; On-site; USD 55,000 - 85,000; Full time

Job summary

AGG Legal Staffing is seeking a Litigation Legal Secretary to provide legal and administrative support to multiple attorneys in a fast-paced setting. The role requires independence, discretionary judgment, and a professional demeanor to uphold confidentiality and client service excellence.

Responsibilities include document production, e-filing in state and federal courts, drafting and proofreading correspondence, calendar and travel management, and coordination with clients and courts.

Qualifications

• 3+ years of experience as a litigation secretary working with multiple attorneys.
• Extensive experience with e-filing in administrative, state, and federal courts.
• Knowledge of court rules and civil procedures in state and federal jurisdictions.
• Strong organizational and time management skills with attention to detail.
• Discretion with sensitive information and proactive problem solving.
• Ability to learn new tools quickly and adapt in a fast-paced legal environment.

Responsibilities

• Provide legal and administrative support to multiple attorneys.
• Document production and file management.
• Draft, proofread, and edit correspondence.
• Client interaction/communication with clients, courts, and attorneys.
• Knowledge of court rules and civil procedures in state and federal jurisdictions.
• Legal calendaring via Juralaw and other electronic court rule programs.
• Management of multiple calendars, appointments, and travel arrangements.
• Preparation of travel and expense reimbursements.
• Collaborating with attorneys and support staff to ensure smooth workflow.
• Demonstrated attention to detail and discretion with sensitive information.

Skills

Document production

e-filing

calendar management

travel arrangements

communication

court rules knowledge

time management

attention to detail

discretion

problem solving

multi-attorney support

Tools

Juralaw

Job description

The Litigation Legal Secretary will provide legal and administrative support to multiple attorneys. This essential, highly responsible, and accountable position requires the individual to work independently, anticipate needs, be proactive, maintain confidentiality, and demonstrate professionalism. The successful candidate must deliver excellent work and superior service to the Firm and its clients. The candidate must also possess strong organizational and time management skills, communicate effectively, and be flexible as demands and priorities change. Exceptional attention to detail, the ability to manage multiple deadlines, and strong follow-through are critical to success in this role.

REQUIRED duties and experience include:

• Document production and file management
• Extensive experience with e-filing in administrative, state, and federal courts
• Draft, proofread, and edit correspondence
• Client interaction/communication with clients, courts, and attorneys
• Knowledge of court rules and civil procedures in state and federal jurisdictions
• Legal calendaring via Juralaw and other electronic court rule programs
• Management of multiple calendars, appointments, and travel arrangements
• Preparation of travel and expense reimbursements
• Managing competing priorities and adhering to strict deadlines in a fast-paced environment
• Collaborating with attorneys and support staff to ensure smooth workflow and efficient case management
• Quick to learn new tools and platforms, and able to think independently and adapt in a fast-paced legal environment
• Demonstrated attention to detail, discretion with sensitive information, and a proactive, solution-oriented approach to problem-solving
• Strong formatting skills with a high level of accuracy
• 3+ years of experience as a litigation secretary working with multiple attorneys; transactional law and administrative hearing knowledge is a plus.