Legal Assistant

Boutique Recruiting; Costa Mesa (CA); On-site; USD 100,000 - 120,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with employer match

Two weeks of vacation

Paid holidays

Discretionary annual bonuses $2,500–$-

Job summary

Boutique Recruiting is seeking an experienced Legal Assistant to support two attorneys with civil litigation matters. You will handle state and federal e-filing, motions, calendaring, subpoenas, discovery documents, and prepare tables of contents and authorities with exceptional accuracy.

The ideal candidate has strong civil litigation experience, excellent time management, and meticulous attention to detail, with the ability to handle manually tracked processes and deadlines.

Qualifications

• Extensive civil litigation experience preferred.
• Strong knowledge of California court filing procedures.
• Hands-on e-filing in state and federal courts.

Responsibilities

• Provide comprehensive legal administrative support to two attorneys handling civil litigation matters.
• Prepare, review, and electronically file documents in California state and federal courts.
• Review, prepare, and file motions while ensuring compliance with court procedures and deadlines.
• Prepare and maintain tables of contents and tables of authorities.
• Manage litigation calendars, calculate deadlines, and track dates triggered by case activity.
• Prepare subpoenas, discovery shells and other litigation-related documents.
• Proofread legal documents for accuracy and formatting.
• Maintain organized electronic case files and documentation.

Skills

Civil litigation

E-filing

Deadline calculations

Proofreading

Document management

Collaboration

Tools

NetDocuments

Omega

iTimekeep

Job description

Position Title: Legal Assistant

We are seeking an experienced Legal Assistant to support two attorneys with a broad range of civil litigation matters. This role will handle state and federal e-filing, motions, calendaring, subpoenas, discovery documents, and preparation of tables of contents and authorities while ensuring every deadline and document is handled with exceptional accuracy.

Because several processes are currently manual, this position requires someone who understands litigation procedures and can confidently calculate deadlines, proofread complex legal documents, and manage detailed court filing requirements without relying heavily on automated systems.

The ideal candidate is professional, personable, and highly organized, with strong civil litigation experience, excellent time management skills, and meticulous attention to detail.

Salary Range: $100,000–$120,000 / Year, DOE

Responsibilities

• Provide comprehensive legal administrative support to two attorneys handling civil litigation matters
• Prepare, review, and electronically file documents in California state and federal courts
• Review, prepare, and file motions while ensuring compliance with applicable court procedures and deadlines
• Prepare and maintain tables of contents and tables of authorities
• Manage litigation calendars, calculate deadlines, and track dates triggered by case activity
• Prepare subpoenas, discovery shells and other litigation-related documents
• Proofread legal documents for accuracy, formatting, and completion
• Maintain organized electronic case files and documentation through the firm’s document management systems

Requirements

• Ideally 5–15 years of civil litigation legal assistant experience, with consideration for candidates with less experience who demonstrate strong technical capabilities
• Strong knowledge of California civil litigation procedures and court filing requirements
• Hands‑on experience with state and federal e‑filing
• Experience reviewing, preparing, and filing motions
• Proficiency preparing tables of contents and tables of authorities
• Strong litigation calendaring skills, including the ability to independently calculate and track court deadlines
• Experience preparing subpoenas and discovery‑related documents
• Exceptional proofreading, organization, and time management skills
• Professional, personable, and collaborative communication style
• Ability to work accurately within processes that currently require a higher degree of manual tracking and attention to detail
• Experience with business litigation, personal injury, employment, or civil rights matters is valuable
• Familiarity with NetDocuments, Omega, or iTimekeep is a plus

Benefits

• Medical, dental, and vision insurance
• 401(k) with an employer match
• Two weeks of vacation
• Paid holidays
• Discretionary annual bonuses ranging from approximately $2,500–$10,000

If you are an experienced civil litigation Legal Assistant who takes pride in accuracy, understands the details behind court procedures, and wants to build a long-term career with a collaborative, established firm.