Litigation Legal Secretary

Golden State Recruiting; Sacramento (CA); Híbrido; USD 85 000 - 100 000; Tempo integral

Resumo da oferta

Golden State Recruiting is seeking a Legal Secretary to join a litigation team in Sacramento. The role involves high-level administrative support across multiple attorneys, document prep, case coordination, scheduling, and client/court communications.

The candidate must be highly organized, detail-oriented, and capable of handling sensitive matters with discretion. The position offers a hybrid work arrangement in Sacramento, CA with an annual compensation of $85,000–$100,000.

Qualificações

• High school diploma or equivalent required; bachelor’s degree preferred.
• 5+ years of litigation experience, preferably supporting multiple attorneys in a mid-size to large law firm or similar environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with legal document management software such as iManage.
• Familiarity with legal terminology, processes, and protocols.

Responsabilidades

• Draft, format, proofread, and finalize legal documents, including pleadings, motions, and discovery responses.
• File documents with courts electronically, ensuring compliance with deadlines and procedures.
• Serve as a professional point of contact for clients, opposing counsel, court personnel, and vendors.
• Respond to inquiries and relay accurate messages to attorneys promptly.
• Manage attorneys’ calendars, coordinating court dates, depositions, client meetings, and other deadlines.
• Schedule and confirm appointments with clients, witnesses, and court reporters.
• Prepare expense reports and manage billing-related documentation.
• Monitor deadlines and follow up on outstanding tasks to ensure timely completion.
• Complete ad hoc administrative assignments as needed.

Conhecimentos

Attention to detail

Multiple attorneys support

Client communication

Formação académica

High school diploma or equivalent

Ferramentas

Microsoft Office Suite

iManage

Descrição da oferta de emprego

Legal Secretary

The Legal Secretary is a critical member of the litigation team, providing high-level administrative and organizational support to multiple litigation attorneys. This role ensures the smooth and efficient management of legal cases by assisting with document preparation, case coordination, scheduling, and communication with clients and court officials. The ideal candidate is highly organized, detail-oriented, and capable of thriving in a fast-paced environment while handling sensitive legal matters with the utmost discretion.

Compensation: $85,000–$100,000 annually
Location: Sacramento, CA
Work Arrangement: Hybrid

Essential Functions

The following list of responsibilities for this position includes but is not limited to:

• Draft, format, proofread, and finalize legal documents, including pleadings, motions, and discovery responses.


• File documents with courts electronically, ensuring compliance with state and federal filing deadlines and procedures.


• Serve as a professional point of contact for clients, opposing counsel, court personnel, and vendors.


• Respond to inquiries and relay accurate messages to attorneys promptly.


• Manage attorneys’ calendars, coordinating court dates, depositions, client meetings, and other key deadlines.


• Schedule and confirm appointments with clients, witnesses, and court reporters.


• Prepare expense reports and manage billing-related documentation.


• Monitor deadlines and follow up on outstanding tasks to ensure timely completion.


• Complete ad hoc administrative assignments as needed.

Required Skills and Qualifications

• High school diploma or equivalent required; bachelor’s degree preferred.


• 5+ years of litigation experience, preferably supporting multiple attorneys in a mid-size to large law firm or a similar environment.


• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).


• Experience with legal document management software, such as iManage.


• Familiarity with legal terminology, processes, and protocols.