Litigation Executive Assistant — Hybrid (Chicago) 75K-100K

Beacon Hill Staffing Group, LLC; Chicago (IL); Hybrid; USD 75,000 - 100,000; Full time

Job summary

Beacon Hill Staffing Group, LLC in Chicago is seeking a Legal Executive Assistant to support 2-3 senior attorneys in the litigation practice. This full-time role operates on a 35-hour work week, with hybrid scheduling (four days in-office, one day remote) and a 8:30/9:00 AM to 5:00 PM day.

The ideal candidate has 5-10 years of legal admin experience, strong organisational, communication, and project management skills, and law firm experience.

Qualifications

• 5-10 years of legal administrative experience in a law firm.
• Litigation support experience required.
• Strong state and federal e-filing experience.
• Experience supporting multiple attorneys in a fast-paced practice.
• Advanced Microsoft Word skills, including document formatting and editing.
• Strong organisational, time-management, and communication skills.
• Ability to prioritise competing deadlines and work independently.
• Experience with attorney calendar management, travel coordination, expense reports, and time entry.
• Professional demeanour with strong judgement and attention to detail.
• Stable work history preferred.

Responsibilities

• Support attorneys through all phases of litigation, including motion practice, discovery, trial preparation, and post-trial matters.
• Prepare, edit, format, and proofread pleadings, motions, subpoenas, discovery requests and responses, correspondence, and other legal documents.
• Handle electronic filing in both state and federal courts.
• Prepare witness binders, trial binders, exhibits, and deposition materials.
• Organise and maintain case files and litigation documents.
• Monitor docket deadlines and coordinate service of filings.
• Manage attorney calendars, schedule meetings, coordinate travel arrangements, and maintain attorney availability.
• Enter attorney time and assist with expense reports.
• Coordinate with clients, court personnel, opposing counsel, and internal departments.
• Assist with billing-related matters and day-to-day administrative support.

Skills

Litigation support

Calendar management

Document formatting

Communication

Tools

Microsoft Word

e-filing systems

Job description

Beacon Hill Staffing Group, LLC in Chicago is seeking a Legal Executive Assistant to support 2-3 senior attorneys in the litigation practice. This full-time role operates on a 35-hour work week, with hybrid scheduling (four days in-office, one day remote) and a 8:30/9:00 AM to 5:00 PM day.

The ideal candidate has 5-10 years of legal admin experience, strong organisational, communication, and project management skills, and law firm experience.