Legal Executive Assistant

Beacon Hill Staffing Group, LLC; Chicago (IL); Hybrid; USD 75,000 - 100,000; Full time

Job summary

Beacon Hill Staffing Group, LLC in Chicago is seeking a Legal Executive Assistant to support 2-3 senior attorneys in the litigation practice. This full-time role operates on a 35-hour work week, with hybrid scheduling (four days in-office, one day remote) and a 8:30/9:00 AM to 5:00 PM day.

The ideal candidate has 5-10 years of legal admin experience, strong organisational, communication, and project management skills, and law firm experience.

Qualifications

• 5-10 years of legal administrative experience in a law firm.
• Litigation support experience required.
• Strong state and federal e-filing experience.
• Experience supporting multiple attorneys in a fast-paced practice.
• Advanced Microsoft Word skills, including document formatting and editing.
• Strong organisational, time-management, and communication skills.
• Ability to prioritise competing deadlines and work independently.
• Experience with attorney calendar management, travel coordination, expense reports, and time entry.
• Professional demeanour with strong judgement and attention to detail.
• Stable work history preferred.

Responsibilities

• Support attorneys through all phases of litigation, including motion practice, discovery, trial preparation, and post-trial matters.
• Prepare, edit, format, and proofread pleadings, motions, subpoenas, discovery requests and responses, correspondence, and other legal documents.
• Handle electronic filing in both state and federal courts.
• Prepare witness binders, trial binders, exhibits, and deposition materials.
• Organise and maintain case files and litigation documents.
• Monitor docket deadlines and coordinate service of filings.
• Manage attorney calendars, schedule meetings, coordinate travel arrangements, and maintain attorney availability.
• Enter attorney time and assist with expense reports.
• Coordinate with clients, court personnel, opposing counsel, and internal departments.
• Assist with billing-related matters and day-to-day administrative support.

Skills

Litigation support

Calendar management

Document formatting

Communication

Tools

Microsoft Word

e-filing systems

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Legal Executive Assistant A prestigious international law firm is seeking a Legal Executive Assistant to join its Chicago office. This is a full-time opportunity supporting 2-3 senior attorneys within the litigation practice. The role is highly visible and offers the opportunity to work closely with experienced attorneys in a collaborative, professional, and team-oriented environment. This position operates on a 35-hour work week, Monday through Friday, with hours of 8:30/9:00 AM to 5:00 PM. The role follows a hybrid schedule of four days in the office and one day remote. Compensation ranges from $75K-$100K, depending on experience.

The ideal candidate will have 5-10 years of legal administrative experience supporting litigation attorneys and possess strong organisational, communication, and project management skills. The firm is seeking someone with an executive presence who is polished, flexible, detail-oriented, and comfortable supporting busy attorneys in a fast-paced environment. Law firm experience is required.

Job Duties

• Support attorneys through all phases of litigation, including motion practice, discovery, trial preparation, and post-trial matters
• Prepare, edit, format, and proofread pleadings, motions, subpoenas, discovery requests and responses, correspondence, and other legal documents
• Handle electronic filing in both state and federal courts
• Prepare witness binders, trial binders, exhibits, and deposition materials
• Organise and maintain case files and litigation documents
• Monitor docket deadlines and coordinate service of filings
• Manage attorney calendars, schedule meetings, coordinate travel arrangements, and maintain attorney availability
• Enter attorney time and assist with expense reports
• Coordinate with clients, court personnel, opposing counsel, and internal departments
• Assist with billing-related matters and day-to-day administrative support

Qualifications

• 5-10 years of legal administrative experience in a law firm environment
• Litigation support experience required
• Strong state and federal e-filing experience
• Experience supporting multiple attorneys in a fast-paced practice
• Advanced Microsoft Word skills, including document formatting and editing
• Strong organisational, time-management, and communication skills
• Ability to prioritise competing deadlines and work independently
• Experience with attorney calendar management, travel coordination, expense reports, and time entry
• Professional demeanour with strong judgement and attention to detail
• Stable work history preferred

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

We look forward to working with you. Beacon Hill. Employing the Future (TM)