Hybrid Senior Litigation Executive Assistant

Beacon Hill; Chicago (IL); Hybrid; USD 75,000 - 100,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Paid time off

Job summary

Beacon Hill, a prestigious international law firm in Chicago, seeks a Legal Executive Assistant to support 2-3 senior litigators. This full-time role follows a hybrid schedule: four days in-office and one remote day.

You will manage calendars, travel, time entry and billing, and prepare pleadings in a fast-paced litigation environment. The ideal candidate has 5-10 years of law firm experience, strong organizational and communication skills, and an executive presence.

Qualifications

• 5-10 years of legal administrative experience in a law firm
• Litigation support experience required
• Strong state and federal e-filing experience
• Experience supporting multiple attorneys in a fast-paced practice
• Advanced MS Word Skills: formatting, editing
• Strong organizational, time-management and communication skills
• Ability to prioritize deadlines and work independently
• Experience with attorney calendar management, travel coordination, expense reports, and time entry
• Professional demeanor with strong judgment and attention to detail
• Stable work history preferred

Responsibilities

• Support attorneys through all phases of litigation, including motion practice
• Prepare, edit, format, and proofread pleadings, motions, subpoenas and other legal documents
• Handle electronic filing in state and federal courts
• Prepare witness binders, trial binders, exhibits, and deposition materials
• Organize and maintain case files and litigation documents
• Monitor docket deadlines and coordinate service of filings
• Manage attorney calendars, schedule meetings, coordinate travel, maintain availability
• Enter attorney time and assist with expense reports
• Coordinate with clients, court personnel, opposing counsel, and internal departments
• Assist with billing-related matters and day-to-day administrative support

Skills

Litigation support

E-filing

MS Word advanced

Calendar management

Billing support

Time management

Communication skills

Travel coordination

Job description

Beacon Hill, a prestigious international law firm in Chicago, seeks a Legal Executive Assistant to support 2-3 senior litigators. This full-time role follows a hybrid schedule: four days in-office and one remote day.

You will manage calendars, travel, time entry and billing, and prepare pleadings in a fast-paced litigation environment. The ideal candidate has 5-10 years of law firm experience, strong organizational and communication skills, and an executive presence.