Dynamic Hybrid Corporate Legal Assistant

Beacon Hill Staffing Group, LLC; Chicago (IL); Hybrid; USD 80,000 - 100,000; Full time

Benefits offered by this job

Hybrid schedule

Job summary

Beacon Hill Staffing Group, LLC is assisting a Chicago-based law firm in hiring a Corporate Legal Assistant. This full-time role supports attorneys across corporate, M&A, and investment management matters, with a hybrid schedule and four in-office days per week.

You will manage calendars, draft and format documents, coordinate meetings and travel, assist with billing and matter intake, and maintain client files in the DMS. Strong Word and legal software experience are required.

Qualifications

• 5+ years of legal assistant or legal secretarial experience, ideally within corporate or transactional law.
• Experience supporting partners strongly preferred.
• Strong proficiency in Microsoft Word, including advanced formatting and document management.
• Experience with legal software such as NetDocuments, ChromeRiver, InterAction, Intapp, or similar.

Responsibilities

• Manage attorney calendars, scheduling meetings, and ensuring attorneys are prepared for upcoming commitments.
• Draft, edit, proofread, and format legal documents and correspondence.
• Coordinate meetings, conference calls, and events across multiple time zones, including logistics and setup.
• Arrange domestic and international travel, including detailed itineraries and agendas.
• Assist with client billing, time entry, expense reports, and new matter intake requests.
• Maintain and organize client files within the document management system.
• Handle phone calls, messages, and general administrative support tasks.
• Coordinate incoming and outgoing mail, filings, and document distribution.
• Maintain client contact lists and assist with research requests.
• Track and assist with CLE requirements.
• Provide support for reception, conference services, and office operations as needed.
• Assist with facilities-related requests and general office support.
• Coordinate with internal departments including IT, Finance, Marketing, and Office Services

Skills

Legal experience (5+ yrs)

Support partners

MS Word advanced formatting

NetDocuments

ChromeRiver

InterAction

Intapp

Organizational skills

Independent and team work

Education

Paralegal certification or degree

Tools

NetDocuments

ChromeRiver

InterAction

Intapp

Job description

Beacon Hill Staffing Group, LLC is assisting a Chicago-based law firm in hiring a Corporate Legal Assistant. This full-time role supports attorneys across corporate, M&A, and investment management matters, with a hybrid schedule and four in-office days per week.

You will manage calendars, draft and format documents, coordinate meetings and travel, assist with billing and matter intake, and maintain client files in the DMS. Strong Word and legal software experience are required.