Litigation Docketing Manager: Lead, Data-Driven Operations

Foley & Lardner LLP; San Diego (CA); On-site; USD 129,000 - 193,000; Full time

Job summary

Foley & Lardner LLP is seeking a Manager, Litigation Docketing to lead the docketing function across jurisdictions and drive accuracy, timeliness, and quality. You will supervise Analysts and Coordinators, develop KPIs, and partner with IT and practice groups to optimize data and reporting.

You will implement training, audits, and process improvements to reduce risk and improve efficiency, while ensuring compliance with court rules and firm policies.

Qualifications

• Minimum of five (5) years of litigation docketing experience.
• Minimum of five (5) years of supervisory role experience.
• Advanced knowledge of court rules and procedures and ability to apply the information to complex questions and filings.
• Familiarity with Litigation docketing software applications (e.g. CompuLaw Vision, eDockets, ProLaw, CourtAlert, Milana).

Responsibilities

• Develops, streamlines, and implements docketing process improvement strategies using data-driven analysis, documented workflows, and best practices to promote consistency and scalability.
• Guides the execution of litigation docketing procedures, ensuring adoption through cross training, communication, and ongoing reinforcement.
• Provides day-to-day supervision of and guidance to Litigation Docket Analysts and Coordinators, including evaluation, regular mentoring, feedback, and goal setting.
• Analyzes training needs and provides recommendations to the DOO concerning ongoing department training initiatives, including curriculum development, onboarding enhancements and targeted skill-building.
• Ensures that Litigation Docket Analysts and Coordinators have access to training and tools necessary to ensure accuracy of docketed data, and for assessing the effectiveness of such training through quality and performance metrics.
• Performs regular audits of data in the docketing database with a focus on clearing outdated records and developing standard and customized reports that deliver valuable information to Department and practice group leadership.
• Communicates and coordinates with the DOO and the IT department on maintenance and updates to the Litigation docketing database.
• Onboards incoming portfolios/files into the firm's docketing database.
• Works directly with new and lateral hires to review firm docketing procedures, including post-integration review.
• Reviews closed cases to ensure significant events(s) and outcome are properly noted in the centralized docketing system.

Skills

Docketing expertise

Supervisory leadership

Data analytics

Process improvement

Training & coaching

Education

Bachelor's degree preferred

High School Diploma or equivalent required

Tools

ComпуLaw Vision

eDockets

ProLaw

CourtAlert

Milana

Job description

Foley & Lardner LLP is seeking a Manager, Litigation Docketing to lead the docketing function across jurisdictions and drive accuracy, timeliness, and quality. You will supervise Analysts and Coordinators, develop KPIs, and partner with IT and practice groups to optimize data and reporting.

You will implement training, audits, and process improvements to reduce risk and improve efficiency, while ensuring compliance with court rules and firm policies.