Litigation Client Services Specialist (Legal Admin)

Fox-Rothschild-LL; Miami (FL); On-site; USD 60,000 - 80,000; Full time

Job summary

Fox Rothschild LLP in Miami, FL is seeking a Litigation Client Service Specialist (Legal Administrative Assistant) to provide high-level administrative support to a team of attorneys, including the Office Managing Partner. You will manage calendars, prepare documents, coordinate travel, handle confidential information, and ensure timely escalation of client requests in a fast-paced law firm environment.

The role requires five years' relevant experience, Florida court filing proficiency, and

Qualifications

• Minimum of five (5) years related experience at a law firm or legal or corporate department required.
• Strong experience in Florida local and state electronic court filing procedures required.
• Proficiency with legal terminology and ability to manage multiple priorities in a fast-paced environment.
• Excellent verbal and written communication skills and high level of professionalism.

Responsibilities

• Provide superior client service by answering and screening calls and offering client assistance as needed.
• Manage attorney calendars and assist in meeting deadlines; coordinate travel arrangements.
• Prepare legal documents, memoranda, and correspondence from draft or dictated text.
• Transmit documents to clients, witnesses and court officials by electronic filing, fax, email, or mail.
• Open new matters and manage client case files with appropriate recordkeeping software.
• Calendar all critical deadlines and action dates; ensure accurate calculations and timely reminders.

Skills

Client service

Attention to detail

Communication

Multitasking

Legal terminology

Education

Associate’s Degree

Bachelor’s Degree a plus

Tools

MS Office Suite

Recordkeeping software

Job description

Fox Rothschild LLP in Miami, FL is seeking a Litigation Client Service Specialist (Legal Administrative Assistant) to provide high-level administrative support to a team of attorneys, including the Office Managing Partner. You will manage calendars, prepare documents, coordinate travel, handle confidential information, and ensure timely escalation of client requests in a fast-paced law firm environment.

The role requires five years' relevant experience, Florida court filing proficiency, and