Legal Team Assistant: Administrative Support Lead

Fox Rothschild LLP; Fort Lauderdale (FL); On-site; USD 42,000 - 62,000; Full time

Job summary

Fox Rothschild LLP in Fort Lauderdale seeks a seasoned Legal Team Assistant to provide administrative support to attorneys office-wide and to the Client Services Team, the ATTORNEY RESOURCE CENTER and CST. This role collaborates closely to deliver top-tier client service.

You will print and assemble exhibits, process invoices and expenses, file both paper and electronic records using iManage, and handle new business intake from conflict search to engagement letter.

Qualifications

• Ability to manage multiple priorities in a fast-paced, deadline-driven environment.
• Strong MS Office proficiency including Outlook, Word, Excel, and PowerPoint.
• Excellent verbal and written communication; high level of confidentiality.
• Professional demeanor with outstanding customer service to internal and external clients.

Responsibilities

• Provide administrative support to attorney teams office-wide.
• Print and assemble large print requests (trial exhibits).
• Scan and process third-party vendor invoices; manage attorney expenses.
• Index and file documents into hard copy files and iManage database.
• Process new business intake from conflict search through engagement letter.
• Prepare materials for overnight/mail service deliveries.
• Create and maintain client case files with recordkeeping software.
• Search electronic files and circulate to relevant parties per instructions.
• Collaborate with the Office Administrator and CST/ARC teams; other Legal Team Assistants.
• Adhere to firm policies, procedures and confidentiality.

Skills

MS Office Suite

Typing 60 wpm

Verbal & written communication

Confidentiality

Multitasking

Education

Associate’s Degree preferred

High School Diploma or equivalent

Tools

iManage

Job description

Fox Rothschild LLP in Fort Lauderdale seeks a seasoned Legal Team Assistant to provide administrative support to attorneys office-wide and to the Client Services Team, the ATTORNEY RESOURCE CENTER and CST. This role collaborates closely to deliver top-tier client service.

You will print and assemble exhibits, process invoices and expenses, file both paper and electronic records using iManage, and handle new business intake from conflict search to engagement letter.