Litigation Calendaring Specialist

White & Case LLP; Los Angeles (CA); On-site; USD 80,000 - 110,000; Full time

Job summary

White & Case LLP is seeking a Docketing Coordinator to manage centralized litigations calendars, deadlines, and docketing workflows. This role partners with attorneys, paralegals, and IT to ensure accurate, timely date calculations and seamless operations across jurisdictions.

The position requires deep knowledge of federal/state rules, advanced docketing software skills, and a proactive mindset to train staff and improve processes while maintaining high accuracy.

Qualifications

• 5+ years’ experience in a Managing Attorney’s/Clerk’s Office at a large law firm.
• Advanced knowledge of federal and state court rules and deadline calculation.
• Proficiency with docketing and case management software, such as CourtAlert, Milana or CompuLaw.
• Familiarity with CompuLaw, CourtAlert, Bloomberg Law, and ECFx, Courthouse News, CourtAlert, Bloomberg Law, PacerPro, and ECFx.
• Strong technical skills and experience troubleshooting software or vendor-related issues

Responsibilities

• Serve as the designated coordinator of the department’s centralized calendaring inbox and related calendaring operations and workflows
• Monitor and manage calendaring requests to ensure prompt review and distribution
• Assign docketing and calendaring tasks to team members based on workload, jurisdiction, and complexity
• Track calendaring requests to completion to ensure accuracy and timeliness
• Oversee setup of new matters in the firm’s docketing system, ensuring triggering dates, deadlines and jurisdiction specific requirements are properly entered
• Ensure case teams receive confirmation of case setups and calendared deadline reports
• Address complex calendaring questions and issues raised by case teams and provide guidance
• Act as key point of contact for case teams regarding calendaring capabilities and limitations, alert coverage, and jurisdiction-specific practices
• Troubleshoot technical issues involving calendaring software and third-party alert providers
• Collaborate with internal IT teams and external vendors to resolve system issues and improve functionality
• Develop and maintain internal protocols for inbox management, task assignment, and quality control practices
• Identify and recommend process improvements to enhance workflow efficiency and reduce risk
• Assist in training team members on date calculation, best practices, and docketing system features
• Stay informed of rule changes and assess their impact on calendaring processes
• Prepare presentation materials for weekly meetings, addressing recent rule changes, refreshers, and highlighting key rules and deadline differences in new jurisdictions
• Oversee IP docketing inboxes and serve as the primary liaison between the internal IP team and the external docketing vendor and support team, clarifying practices and procedures and assisting with technical issues

Skills

Docketing software

Litigation calendar rules

IT troubleshooting

Attention to detail

Communication skills

Tools

CourtAlert

Milana

CompuLaw

ECFx

PacerPro

Bloomberg Law

Job description

White & Case LLP is seeking a Docketing Coordinator to manage centralized litigations calendars, deadlines, and docketing workflows. This role partners with attorneys, paralegals, and IT to ensure accurate, timely date calculations and seamless operations across jurisdictions.

The position requires deep knowledge of federal/state rules, advanced docketing software skills, and a proactive mindset to train staff and improve processes while maintaining high accuracy.