Litigation Docketing & Calendaring Specialist

White & Case LLP; New York; Hybrid; USD 80,000 - 110,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) retirement savings

Parental leave

Job summary

White & Case LLP in New York seeks a Docketing Coordinator to manage centralized calendaring, deadlines across jurisdictions, and docketing workflows. You will train staff, resolve complex date calculations, and liaison with IT and vendors to improve systems.

Ideal candidates have 5+ years in a large law firm docketing role, strong rule knowledge, and excellent communication skills to support case teams and maintain accuracy across calendars.

Qualifications

• 5+ years' experience in a Managing Attorney’s/Clerk’s Office at a large law firm.
• Advanced knowledge of federal and state court rules and deadline calculation.
• Proficiency with docketing and case management software such as CourtAlert, Milana or CompuLaw.
• Familiarity with CompuLaw, CourtAlert, Bloomberg Law, and ECFx, Courthouse News, CourtAlert, Bloomberg Law, PacerPro, and ECFx.
• Strong technical skills and experience troubleshooting software or vendor-related issues.
• Comprehensive understanding of litigation stages and associated workflows.
• Ability to handle, prioritize, and complete assignments with competing deadlines.
• Attention to detail and a high level of accuracy in all work activities.
• Positive, resourceful, and flexible approach.
• Excellent written and verbal communication skills.

Responsibilities

• Serve as the designated coordinator of the department's centralized calendaring inbox and related calendaring operations and workflows.
• Monitor and manage calendaring requests to ensure prompt review and distribution.
• Assign docketing and calendaring tasks to team members based on workload, jurisdiction, and complexity.
• Track calendaring requests to completion to ensure accuracy and timeliness.
• Oversee setup of new matters in the firm's docketing system, ensuring triggering dates, deadlines and jurisdiction specific requirements are properly entered.
• Ensure case teams receive confirmation of case setups and calendared deadline reports.
• Address complex calendaring questions and issues raised by case teams and provide guidance.
• Act as key point of contact for case teams regarding calendaring capabilities and limitations, alert coverage, and jurisdiction-specific practices.
• Troubleshoot technical issues involving calendaring software and third-party alert providers.
• Collaborate with internal IT teams and external vendors to resolve system issues and improve functionality.
• Develop and maintain internal protocols for inbox management, task assignment, and quality control practices.
• Identify and recommend process improvements to enhance workflow efficiency and reduce risk.
• Assist in training team members on date calculation, best practices, and docketing system features.
• Stay informed of rule changes and assess their impact on calendaring processes.
• Prepare presentation materials for weekly meetings, addressing recent rule changes, refreshers, and highlighting key rules and deadline differences in new jurisdictions.
• Oversee IP docketing inboxes and serve as the primary liaison between the internal IP team and the external docketing vendor and support team, clarifying practices and procedures and assisting with technical issues.

Skills

Docketing expertise

Legal calendaring

Rule knowledge

Software troubleshooting

Litigation workflows

Attention to detail

Communication skills

Time management

Tools

CourtAlert

Milana

CompuLaw

ECFx

PacerPro

Bloomberg Law

Job description

White & Case LLP in New York seeks a Docketing Coordinator to manage centralized calendaring, deadlines across jurisdictions, and docketing workflows. You will train staff, resolve complex date calculations, and liaison with IT and vendors to improve systems.

Ideal candidates have 5+ years in a large law firm docketing role, strong rule knowledge, and excellent communication skills to support case teams and maintain accuracy across calendars.