IP Docketing & Calendar Specialist

White-; New York (NY); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) retirement savings

Job summary

White & Case seeks a Docketing Coordinator to oversee its centralized calendaring functions, ensuring timely and accurate deadlines across jurisdictions. The role collaborates with attorneys, clerks, and practice support staff to manage complex date calculations and improve docketing workflows.

The candidate will train team members on date calculations, prepare weekly rule-change presentations, and coordinate with internal IT and external vendors to resolve issues and enhance docketing

Qualifications

• 5+ years’ experience in a Managing Attorney’s/Clerk’s Office at a large law firm.
• Advanced knowledge of federal and state court rules and deadline calculation.
• Proficiency with docketing and case management software.

Responsibilities

• Serve as the designated coordinator of the department’s centralized calendaring inbox and related calendaring operations and workflows.
• Monitor and manage calendaring requests to ensure prompt review and distribution.
• Oversee setup of new matters in the firm’s docketing system, ensuring triggering dates and jurisdiction-specific requirements are entered.
• Address complex calendaring questions and issues raised by case teams and provide guidance.
• Troubleshoot technical issues involving calendaring software and third-party alert providers.

Skills

Docketing software

Rule knowledge

Attention to detail

Communication skills

Tools

CourtAlert

Milana

CompuLaw

PacerPro

ECFx

Job description

White & Case seeks a Docketing Coordinator to oversee its centralized calendaring functions, ensuring timely and accurate deadlines across jurisdictions. The role collaborates with attorneys, clerks, and practice support staff to manage complex date calculations and improve docketing workflows.

The candidate will train team members on date calculations, prepare weekly rule-change presentations, and coordinate with internal IT and external vendors to resolve issues and enhance docketing