Litigation Assistant - Carlsbad

Adams & Martin Group; Carlsbad (CA); On-site; USD 53,000 - 70,000; Full time

Benefits offered by this job

Comprehensive medical, dental, and视觉保险

Job summary

Adams & Martin Group in Carlsbad, CA, is seeking an experienced Litigation Legal Secretary to support multiple attorneys in a growing education law practice. The role demands high organization, discretion, and the ability to manage deadlines in a fast-paced environment.

Responsibilities include drafting and formatting legal documents, e-filing with state and federal courts, maintaining calendars, and coordinating with clients and staff to keep cases on track.

Qualifications

• Min 3 years of experience as a Litigation Legal Secretary supporting multiple attorneys.
• Extensive experience with state, federal, and administrative court e-filing systems.
• Strong knowledge of California civil procedure and court rules.
• Excellent written and verbal communication skills; ability to handle confidential information with discretion.
• Proficiency with Microsoft Office Suite, Adobe Acrobat, and document management systems such as iManage.

Responsibilities

• Prepare, revise, proofread, and format legal pleadings, correspondence, memoranda, and other legal documents
• Manage document production, organization, and electronic file maintenance
• Handle e-filing in administrative agencies, California state courts, and federal courts
• Maintain attorney calendars, deadlines, court dates, meetings, and appointments
• Perform legal calendaring using court rules and calendaring software
• Coordinate travel arrangements and prepare expense reimbursement reports
• Communicate professionally with clients, courts, opposing counsel, government agencies, and school district representatives
• Monitor case deadlines and ensure timely completion of filings and litigation tasks
• Collaborate with attorneys, paralegals, and administrative staff to support case management
• Assist with administrative hearings, litigation matters, and special projects as assigned
• Utilize strong formatting skills to prepare polished legal documents
• Manage competing priorities with attention to detail and accuracy
• Learn and adapt quickly to new technology and workflow processes

Skills

Litigation support

Secretary experience

E-filing systems

Microsoft Office

Calendar management

Confidentiality

Education

Associate's or Bachelor's degree

Tools

iManage

Adobe Acrobat

Billing software

Timekeeping software

Job description

Litigation Legal Secretary Carlsbad, CA | Education Law Firm

Compensation $38.47 - $50.49 per hour, depending on experience

About the Firm

Our Carlsbad-based law firm is dedicated exclusively to representing public school districts, community colleges, and other educational institutions throughout California. We are committed to providing exceptional legal counsel while fostering a collaborative, professional, and supportive work environment for our employees.

Position Overview

We are seeking an experienced Litigation Legal Secretary to provide comprehensive legal and administrative support to multiple attorneys in our growing education law practice. This highly responsible position requires a self-motivated professional who can work independently, anticipate attorney needs, maintain strict confidentiality, and consistently deliver outstanding service to both internal and external clients. The ideal candidate is highly organized, detail-oriented, adaptable, and capable of managing multiple priorities and deadlines in a fast-paced legal environment. Strong communication skills, excellent judgment, and a proactive approach to problem-solving are essential for success in this role.

Responsibilities

• Prepare, revise, proofread, and format legal pleadings, correspondence, memoranda, and other legal documents
• Manage document production, organization, and electronic file maintenance
• Handle e-filing in administrative agencies, California state courts, and federal courts
• Maintain attorney calendars, deadlines, court dates, meetings, and appointments
• Perform legal calendaring utilizing court rules, deadlines, and calendaring software, including Juralaw or similar platforms
• Coordinate travel arrangements and prepare expense reimbursement reports
• Communicate professionally with clients, courts, opposing counsel, government agencies, and school district representatives
• Monitor case deadlines and ensure timely completion of filings and litigation-related tasks
• Collaborate closely with attorneys, paralegals, and administrative staff to support efficient case management
• Assist with administrative hearings, litigation matters, and special projects as assigned
• Utilize strong formatting skills to prepare polished and accurate legal documents
• Manage competing priorities while maintaining exceptional attention to detail and accuracy
• Learn and adapt quickly to new technology, software platforms, and workflow processes

Qualifications

• Minimum of 3 years of experience as a Litigation Legal Secretary supporting multiple attorneys
• Extensive experience with state, federal, and administrative court e-filing systems
• Strong knowledge of California civil procedure and court rules
• Exceptional organizational, time management, and multitasking abilities
• Excellent written and verbal communication skills
• Demonstrated ability to handle confidential and sensitive information with discretion
• Advanced document formatting and proofreading skills
• High level of accuracy and attention to detail
• Proficiency with: Microsoft Office Suite (Word, Outlook, Excel, PowerPoint), Adobe Acrobat, Document Management Systems (iManage or similar platforms), Timekeeping and billing software, Electronic calendaring systems and court-rule programs

Preferred

• Associate's or Bachelor's degree
• Experience supporting attorneys in education law, public agency law, labor and employment law, or administrative law matters
• Familiarity with administrative hearings and public-sector legal practices
• Knowledge of California school district or community college environments

Benefits

• Comprehensive medical, dental, and vision insurance
• 401(k) plan with employer contributions and profit-sharing opportunities
• Paid time off and paid holidays
• Professional development and training opportunities
• Collaborative and collegial work environment
• Opportunity to work with a respected team serving California's educational community

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.