Litigation Secretary

Adams & Martin Group; Irvine (CA); Hybrid; USD 90,000 - 125,000; Full time

Benefits offered by this job

Health insurance

401(k) matching

Paid time off

Hybrid work schedule

Job summary

Adams & Martin Group in Irvine, CA is seeking an experienced Senior Litigation Secretary to support a busy litigation practice. This role requires handling case deadlines, court filings, document production, and coordination across attorneys, paralegals, and staff.

The ideal candidate has 5+ years of litigation experience, deep knowledge of California and federal court procedures, and proficiency with NetDocuments, Best Authority, and Microsoft Office. Hybrid work awaits.

Qualifications

• Minimum 5+ years of litigation secretary experience in a law firm.
• Strong knowledge of California and federal court rules, procedures, and e‑filing.
• Experience supporting labor and employment litigation preferred.

Responsibilities

• Provide comprehensive litigation support to multiple attorneys.
• Prepare pleadings, motions, discovery, and other legal documents.
• Manage attorney calendars and monitor court deadlines and hearings.
• Coordinate state and federal court filings, including e-filings.
• Prepare Tables of Contents (TOC) and Tables of Authorities (TOA) using Best Authority.
• Maintain electronic case files and document management systems.
• Assist with matter opening, conflict checks, and client intake.
• Coordinate document production, trial preparation, and hearing binders.
• Review pre-bills and billing-related tasks; assist as needed.
• Maintain attorney contacts, client records, and case databases.
• File and organize documents within NetDocuments and other firm systems.

Skills

Strong organizational skills

Time management

Attention to detail

Excellent written/verbal communication

Tools

NetDocuments

Best Authority

BigHand

Adobe Acrobat

Microsoft Office Suite

Outlook

Job description

Location: Irvine, CA (Hybrid, 2-3 days in office)

Compensation: $90,000 - $125,000 DOE

Position Overview

A leading labor and employment law firm is seeking an experienced Senior Litigation Secretary to provide high-level support to a busy litigation practice. This role will support multiple attorneys and play a critical role in managing case deadlines, court filings, document production, and day-to-day litigation support. The ideal candidate is highly organized, proactive, and experienced with both California and federal court procedures.

Key Responsibilities

• Provide comprehensive litigation support to multiple attorneys in a fast-paced practice.
• Prepare, proofread, revise, and finalize pleadings, motions, discovery, correspondence, and other legal documents.
• Manage attorney calendars and monitor court deadlines, hearings, depositions, and case milestones.
• Coordinate and process state and federal court filings, including e-filings and service of documents.
• Prepare and update Tables of Contents (TOC) and Tables of Authorities (TOA) using Best Authority.
• Create, maintain, and organize electronic case files and document management systems.
• Assist with matter opening, conflict checks, and client intake procedures.
• Coordinate document production, transcription services, trial preparation, and hearing binders.
• Review and assist with pre-bills and billing-related tasks as needed.
• Maintain attorney contacts, client records, and case-related databases.
• Collaborate with attorneys, paralegals, and administrative teams to ensure timely completion of assignments and compliance with court deadlines.
• File and organize documents within NetDocuments and other firm systems.

Qualifications

• Minimum 5+ years of litigation secretary experience within a law firm environment.
• Strong knowledge of California state and federal court rules, procedures, and e- filing requirements.
• Experience supporting labor and employment litigation preferred.
• Advanced proficiency with Microsoft Office Suite, Outlook, Adobe Acrobat, and legal technology platforms.
• Hands-on experience with Best Authority for TOC and TOA preparation.
• Experience with NetDocuments, BigHand, or similar legal document management and workflow systems.
• Exceptional organizational, multitasking, and time management skills.
• Ability to prioritize competing deadlines and work independently with minimal supervision.
• Strong written and verbal communication skills.
• High attention to detail and commitment to accuracy.

Preferred Experience

• Labor and employment law experience.
• Experience supporting multiple attorneys in a large or mid-sized law firm.
• Trial preparation and administrative agency filing experience.
• Medical, dental, and vision insurance
• 401(k) with employer matching
• Paid time off and holidays
• Hybrid work schedule offering flexibility and collaboration

This is an excellent opportunity for an experienced litigation secretary looking to join a respected law firm and support a sophisticated labor and employment litigation practice.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status.

We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.