Legal Secretary

Jackson Lewis P.C.; Sacramento (CA); On-site; USD 53,726 - 64,747; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401(k) retirement plan

Flexible Spending Account

Firm holidays, vacation and sick time

Employee assistance program

Job summary

Jackson Lewis P.C. in California seeks a highly organized Legal Secretary to support multiple labor and employment litigation attorneys. You will prepare and revise correspondence and pleadings, perform e-filing, conduct legal research, and maintain calendars and time records.

Collaboration with teams and clients is essential to ensure timely, accurate filings. We require at least three years of recent litigation secretary experience, familiarity with state and federal rules, and strong

Qualifications

• At least three years of recent experience in a legal administrative assistant role within a law firm supporting litigation attorneys.
• Experience with labor and employment law is a plus.
• Familiarity with state and federal rules and procedures, including procedures with state and federal agencies.
• Strong understanding of technical legal terminology and court filings.
• Experience with trial preparation and briefs.
• Strong verbal and written communication and proofreading skills.
• Ability to respond timely to deadlines, balance workload, and take initiative.
• Proficiency with OfficeSuite (Outlook, Word, Excel, PowerPoint).
• Experience with law-firm software (billing, expense, document management) is a plus.
• Strong interpersonal skills and ability to work well in a small, cooperative office environment.

Responsibilities

• Provide support to four or more attorneys in employment law matters and backup support as needed.
• Act as liaison between internal departments and outside agencies.
• Prepare and revise correspondence, pleadings, documents and other clerical assignments as directed.
• Handle a wide variety of complex, confidential, time-sensitive material.
• Work with teams to complete conflict checks and open new client engagements as requested.
• Communicate with clients on a regular basis.
• Assist with billing review, inquiries and collections.
• Maintain calendars, CLE, reports and time records.
• Book and organize travel arrangements and assist with expense reimbursement.
• Maintain docketing for litigation attorneys.
• Transcribe electronic dictation and schedule depositions.
• Proofread documents.
• Perform additional office administrative functions as needed.

Skills

Litigation secretary experience

Legal terminology

OfficeSuite proficiency

Communication skills

Time management

Communication skills

OfficeSuite

Education

High school diploma or equivalent

4-year college degree preferred

Tools

OfficeSuite

Law-firm billing software

Electronic filing systems

Job description

Overview

Legal secretary supporting multiple labor and employment litigation attorneys (4+) by providing comprehensive administrative support, including the preparation and revision of correspondence, pleadings, documents, e‑filing, legal research, calendar maintenance, and various office and client filing. The role also involves broad office‑wide administrative functions and requires a highly organized, detail‑oriented team player with at least three years of recent litigation secretary experience, including electronic filing.

Responsibilities

• Provide support to four or more attorneys in employment law matters and backup support as needed.
• Act as liaison between internal departments and outside agencies.
• Prepare and revise correspondence, pleadings, documents and other clerical assignments as directed.
• Handle a wide variety of complex, confidential, time‑sensitive material.
• Work with teams to complete conflict checks and open new client engagements as requested.
• Communicate with clients on a regular basis.
• Assist with billing review, inquiries and collections.
• Maintain calendars, CLE, reports and time records.
• Book and organize travel arrangements and assist with expense reimbursement.
• Maintain docketing for litigation attorneys.
• Transcribe electronic dictation and schedule depositions.
• Proofread documents.
• Perform additional office administrative functions as needed.

Qualifications

• At least three years of recent experience in a legal administrative assistant role within a law firm supporting litigation attorneys.
• Experience with labor and employment law is a plus.
• Familiarity with state and federal rules and procedures, including procedures with state and federal agencies.
• Strong understanding of technical legal terminology and court filings.
• Experience with trial preparation and briefs.
• Strong verbal and written communication and proofreading skills.
• Ability to respond timely to deadlines, balance workload, and take initiative.
• Proficiency with OfficeSuite (Outlook, Word, Excel, PowerPoint).
• Experience with law‑firm software (billing, expense, document management) is a plus.
• Strong interpersonal skills and ability to work well in a small, cooperative office environment.

Educational Requirements: High school diploma or equivalent required; 4‑year college degree preferred.

Salary

For California, the expected salary range for this position is between $39.00 and $47.00 per hour. The actual compensation will be determined based on experience and other factors permitted by law.

Benefits

• Medical, dental, vision, life and disability insurance
• 401(k) retirement plan
• Flexible Spending and Health Savings Account
• Firm‑paid holidays, vacation and sick time
• Employee assistance program and other firm benefits

Equal Opportunity Employer

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.