Litigation Assistant - Carlsbad

Adams-; Carlsbad (CA); On-site; USD 53,000 - 70,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan with employer contribution

Paid time off

Paid holidays

Professional development

Job summary

Adams- in Carlsbad, CA, seeks an experienced Litigation Legal Secretary to support multiple attorneys in an education-focused practice. The role emphasizes independence, confidentiality, and superior service to clients and staff.

The successful candidate will be highly organized, detail-oriented, and able to manage multiple deadlines in a fast-paced environment. Proactive problem-solving and strong communication are essential for success in this position.

Qualifications

• Minimum 3 years of experience as a Litigation Legal Secretary supporting multiple attorneys.
• Extensive experience with state, federal, and administrative court e-filing systems.
• Strong knowledge of California civil procedure and court rules.
• Excellent organizational, time management, and multitasking abilities.
• Excellent written and verbal communication skills.
• Discretion handling confidential information.
• Advanced document formatting and proofreading skills.
• High level of accuracy and attention to detail.

Responsibilities

• Prepare, revise, proofread, and format legal pleadings, letters, and other documents.
• Manage document production, organization, and electronic file maintenance.
• Handle e-filing in state, federal, and administrative courts.
• Maintain attorney calendars, deadlines, court dates, meetings, and appointments.
• Utilize calendar software and court-rule programs for scheduling.
• Coordinate travel arrangements and expense reports.
• Communicate professionally with clients, courts, opposing counsel, and agencies.
• Monitor case deadlines and ensure timely filings.
• Collaborate with attorneys, paralegals, and staff to support case management.
• Assist with hearings, litigation matters, and special projects as assigned.
• Utilize formatting skills to ensure polished documents.

Skills

Litigation support

E-filing systems

California civil procedure

Organization

Communication

Document formatting

MS Office

Adobe Acrobat

iManage

Timekeeping/billing software

Calendaring systems

Education

Associate's degree

Bachelor's degree

Tools

Microsoft Office Suite

Adobe Acrobat

iManage or similar DMS

Timekeeping software

Electronic calendaring systems

Court-rule programs

Job description

Salary: USD38 - USD50 per hour

Litigation Legal Secretary

Carlsbad, CA | Education Law Firm

Compensation

$38.47 - $50.49 per hour, depending on experience

About the Firm

Our Carlsbad-based law firm is dedicated exclusively to representing public school districts, community colleges, and other educational institutions throughout California. We are committed to providing exceptional legal counsel while fostering a collaborative, professional, and supportive work environment for our employees.

Position Overview

We are seeking an experienced Litigation Legal Secretary to provide comprehensive legal and administrative support to multiple attorneys in our growing education law practice. This highly responsible position requires a self-motivated professional who can work independently, anticipate attorney needs, maintain strict confidentiality, and consistently deliver outstanding service to both internal and external clients.

The ideal candidate is highly organized, detail-oriented, adaptable, and capable of managing multiple priorities and deadlines in a fast-paced legal environment. Strong communication skills, excellent judgment, and a proactive approach to problem-solving are essential for success in this role.

Responsibilities

• Prepare, revise, proofread, and format legal pleadings, correspondence, memoranda, and other legal documents
• Manage document production, organization, and electronic file maintenance
• Handle e-filing in administrative agencies, California state courts, and federal courts
• Maintain attorney calendars, deadlines, court dates, meetings, and appointments
• Perform legal calendaring utilizing court rules, deadlines, and calendaring software, including Juralaw or similar platforms
• Coordinate travel arrangements and prepare expense reimbursement reports
• Communicate professionally with clients, courts, opposing counsel, government agencies, and school district representatives
• Monitor case deadlines and ensure timely completion of filings and litigation-related tasks
• Collaborate closely with attorneys, paralegals, and administrative staff to support efficient case management
• Assist with administrative hearings, litigation matters, and special projects as assigned
• Utilize strong formatting skills to prepare polished and accurate legal documents
• Manage competing priorities while maintaining exceptional attention to detail and accuracy
• Learn and adapt quickly to new technology, software platforms, and workflow processes

Qualifications

Required

• Minimum of 3 years of experience as a Litigation Legal Secretary supporting multiple attorneys
• Extensive experience with state, federal, and administrative court e-filing systems
• Strong knowledge of California civil procedure and court rules
• Exceptional organizational, time management, and multitasking abilities
• Excellent written and verbal communication skills
• Demonstrated ability to handle confidential and sensitive information with discretion
• Advanced document formatting and proofreading skills
• High level of accuracy and attention to detail
• Proficiency with:
  • Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
  • Adobe Acrobat
  • Document Management Systems (iManage or similar platforms)
  • Timekeeping and billing software
  • Electronic calendaring systems and court-rule programs

Preferred

• Associate's or Bachelor's degree
• Experience supporting attorneys in education law, public agency law, labor and employment law, or administrative law matters
• Familiarity with administrative hearings and public-sector legal practices
• Knowledge of California school district or community college environments
• Comprehensive medical, dental, and vision insurance
• 401(k) plan with employer contributions and profit-sharing opportunities
• Paid time off and paid holidays
• Professional development and training opportunities
• Collaborative and collegial work environment
• Opportunity to work with a respected team serving California's educational community