Legal Administrative Specialist

Venable LLP; Baltimore (MD); On-site; USD 72,000 - 100,000; Full time

Job summary

Venable LLP in Baltimore, MD is seeking a Legal Administrative Assistant to provide comprehensive administrative support to our legal team, helping attorneys stay organized, meet deadlines, and deliver accurate work in a fast-paced environment.

The ideal candidate will handle calendar management, billing processes, CLE/Bar admissions, document preparation, proofreading, and collaboration with clients, vendors, and staff while maintaining confidentiality.

Qualifications

• Minimum two years of relevant work experience within a law firm or professional services environment.
• Advanced proficiency with Microsoft Word, including redlining, document comparison, advanced formatting, TOA creation and manipulation, and hyperlink insertion.
• Excellent writing, grammar, proofreading, and editing skills, with meticulous attention to detail and the ability to produce consistently accurate, professionally presented work.
• Strong time management and organizational skills with the ability to work independently and meet deadlines.

Responsibilities

• Providing comprehensive administrative support to assigned legal staff, prioritizing assignments and preparing sensitive, detailed correspondence, reports, legal documents, forms, and presentations.
• Supporting client-driven and transactional activities, including conflict checks and waivers, engagement letters, business development initiatives, and management of original client documents across formats and platforms.
• Proofreading and editing work product for grammatical, typographical, formatting, and occasional content issues while maintaining confidentiality and high standards.
• Managing attorney calendars, committee obligations, meetings, travel, events, and related logistics while keeping timekeepers on schedule for Firm-wide and practice group deadlines.
• Supporting the billing process through time-entry management, data review and correction, final submissions, billing record maintenance, and research into disputes and discrepancies.
• Managing CLE and Bar Admission processing to ensure requirements are completed and attorneys remain in good standing.
• Collaborating with attorneys, administrative colleagues, other departments, clients, vendors, and external contacts.

Skills

Legal admin support

Word advanced

Proofreading

Calendar management

Billing support

Tools

DocuSign

PDF Essentials

eRoom

DropBox

Job description

Venable LLP in Baltimore, MD is seeking a Legal Administrative Assistant to provide comprehensive administrative support to our legal team, helping attorneys stay organized, meet deadlines, and deliver accurate work in a fast-paced environment.

The ideal candidate will handle calendar management, billing processes, CLE/Bar admissions, document preparation, proofreading, and collaboration with clients, vendors, and staff while maintaining confidentiality.