Legal Administrative Assistant — Partner-Facing Firm Support

Venable LLP; Baltimore (MD); On-site; USD 72,000 - 100,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401(k) with profit share

Paid time off

Job summary

Venable LLP is seeking a Legal Administrative Assistant to support attorneys and ensure seamless delivery of legal services in Baltimore, MD. The role involves managing complex calendars, coordinating client communications, and handling billing processes with attention to confidentiality and discretion.

The successful candidate will typically have at least two years of related experience, strong MS Office skills, and excellent written communication.

Qualifications

• Minimum of two years of related administrative support experience in a fast-paced environment.
• Proficiency with Microsoft Office Suite (Excel, Outlook, PowerPoint) and strong database/internet research skills.
• Excellent written communication, grammar, proofreading, and organizational skills with attention to detail.

Responsibilities

• Provide comprehensive administrative support to assigned attorneys and manage priorities.
• Act as point of contact for clients, facilitating communications and coordinating events.
• Manage complex calendars, schedule meetings and travel, anticipate attorney needs.
• Support client and matter management by opening files, preparing engagement letters, maintaining electronic records and presentations.
• Coordinate client billing: pre-bills, revisions, invoice prep, and follow-up with attorneys and billing teams.
• Identify opportunities to improve efficiency and implement streamlined procedures.
• Monitor communications, track action items, manage time entry and provide SDAT filing support.

Skills

Admin support

MS Office

Excel

Outlook

PowerPoint

Written comms

Time management

Client service

Billing support

Confidentiality

Tools

Document management systems

Billing software

Time-entry systems

Job description

Venable LLP is seeking a Legal Administrative Assistant to support attorneys and ensure seamless delivery of legal services in Baltimore, MD. The role involves managing complex calendars, coordinating client communications, and handling billing processes with attention to confidentiality and discretion.

The successful candidate will typically have at least two years of related experience, strong MS Office skills, and excellent written communication.