Legal Admin Assistant: Partner Support & Billing

Venable; Baltimore (MD); On-site; USD 72,000 - 100,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k) with profit share

Paid time off

Wellness programs

Job summary

Venable is seeking a Legal Administrative Assistant in Baltimore to support our attorneys and ensure the seamless delivery of legal services. You will manage complex calendars, coordinate client communications and events, arrange travel, and assist with matter and file management.

We value at least two years of related experience in a fast-paced environment, strong Microsoft Office skills, meticulous proofreading, and excellent written and interpersonal communication.

Qualifications

• Two years of related administrative support experience in a fast-paced environment.
• Experience supporting partner-level attorneys is strongly preferred.
• Proficiency with Microsoft Office Suite, including Excel, Outlook and PowerPoint.

Responsibilities

• Providing comprehensive administrative support to assigned attorneys, proactively managing priorities, coordinating workflows, and ensuring timely completion of critical tasks.
• Serving as a key point of contact for clients, facilitating communications, coordinating client events, and supporting the delivery of exceptional legal services.
• Managing complex calendars, scheduling meetings and travel, and anticipating attorney needs to keep the practice running efficiently.
• Supporting client and matter management by opening new files, preparing engagement letters, maintaining electronic records and shared sites, and finalizing documents and presentations.
• Coordinating the client billing process, including monthly pre-bills, revisions, invoice preparation, payment follow-up, and collaboration with attorneys and billing teams.

Skills

Administrative support

Microsoft Office

Calendar management

Communication skills

Client service

Tools

Excel

Outlook

PowerPoint

Database research

Job description

Venable is seeking a Legal Administrative Assistant in Baltimore to support our attorneys and ensure the seamless delivery of legal services. You will manage complex calendars, coordinate client communications and events, arrange travel, and assist with matter and file management.

We value at least two years of related experience in a fast-paced environment, strong Microsoft Office skills, meticulous proofreading, and excellent written and interpersonal communication.