Listing Coordinator & Office Manager

Sotheby's International Realty; Ocean Isle Beach (NC); On-site; USD 42,000 - 62,000; Full time

Job summary

Sotheby's International Realty in Ocean Isle Beach, NC seeks a full-time Listing Coordinator & Office Manager to coordinate listing documentation, gather property details, schedule photography, and ensure MLS accuracy. The role oversees day-to-day office operations, including phones, emails, supplies, file organization, and compliance with brokerage procedures.

You will liaise with agents, clients, and vendors to facilitate transactions, prepare reports, and support local marketing initiatives

Qualifications

• Strong administrative and office management skills.
• Proficiency with email, calendar tools, CRM, MLS.
• Excellent written and verbal communication.
• Organizational and time-management abilities.
• Customer service orientation and teamwork.
• Experience in real estate or brokerage operations is preferred.
• Familiarity with marketing basics (flyers, social media) is a plus.
• High school diploma or equivalent required; related certifications are a plus.

Responsibilities

• Coordinate listing documentation and gather property details.
• Schedule photography and MLS updates.
• Manage phones, emails, and office supplies.
• Organize files and support brokerage procedures.
• Liaise with agents, clients, and vendors to facilitate transactions.
• Prepare reports and simple financial records.
• Support local marketing initiatives and events.

Skills

Scheduling

Communication

Time management

Customer service

Organizational skills

Education

High school diploma

Post-secondary education or real estate certifications (a plus)

Tools

CRM systems

MLS platforms

Email/calendar tools

Spreadsheets

Job description

Company Description Sotheby's International Realty, established in 1976, provides real estate services for discerning clients seeking exceptional properties and experiences. The brand now encompasses more than 1,100 offices across 86 countries and territories, including nearly 170 company-owned brokerage offices in key metropolitan and resort markets. Through a long-term alliance with Sotheby’s, a renowned destination for art and luxury, the company licenses the Sotheby’s International Realty name for its global franchise network. Each affiliated office is independently owned and operated, while Sotheby’s International Realty, Inc. directly manages an extensive brokerage network in select U.S. markets. The brand is committed to fair housing laws, clear standard operating procedures, and reasonable accommodations for all clients and team members.

Role Description This full-time, on-site Listing Coordinator & Office Manager role is based in Ocean Isle Beach, NC. The role includes coordinating all aspects of property listings, such as preparing listing documentation, gathering property details, scheduling photography, ensuring MLS accuracy, and updating marketing materials. The Listing Coordinator & Office Manager oversees day-to-day office operations, including managing phones and emails, maintaining office supplies and equipment, organizing files, and supporting compliance with brokerage procedures. This position also liaises with agents, clients, and vendors to facilitate smooth transactions, prepares reports and simple financial records, and supports local marketing initiatives and events. The individual in this role is expected to deliver professional client service, maintain organized workflows, and uphold the brand’s standards of quality and integrity.

Qualifications

• Strong administrative and office management skills, including scheduling, records management, and basic financial or bookkeeping support.
• Proficiency with office technology and software, such as email and calendar tools, CRM systems, spreadsheets, and MLS or real estate platforms.
• Excellent written and verbal communication skills, with the ability to interact professionally with agents, clients, and vendors.
• Organizational and time-management abilities, with attention to detail and capacity to handle multiple listings and tasks simultaneously.
• Customer service orientation and interpersonal skills, including problem-solving, discretion, and a collaborative mindset.
• Experience in real estate, brokerage operations, or a similar professional services environment is preferred.
• Familiarity with marketing basics, including property flyers, social media posting, and brand-consistent materials, is beneficial.
• High school diploma or equivalent required; post-secondary education or relevant certifications in business or real estate are a plus.