Real Estate Assistant

REVEL SEARCH®; Florida; Ibrido; USD 65.000 - 90.000; Tempo pieno

Descrizione del lavoro

Premier Sotheby's International Realty in Naples/Bonita Springs (Hybrid, Full-Time) seeks an Executive Assistant | Operations Manager to support a luxury advisor. The role blends administrative support, listing coordination, and transaction coordination, with occasional on-site coverage and client interaction.

The ideal candidate brings real estate admin experience, superior organization, and strong communication.

Competenze

• Experience in real estate administration, listing coordination, transaction coordination, or a similar support role.
• Exceptional organization, attention to detail, and follow-through.
• Strong written and verbal communication, with professionalism for luxury real estate.
• Ability to adapt templates and processes to each client/transaction.
• Comfort with CRM systems, MLS platforms, electronic signatures, and task management tools; Asana a plus.

Mansioni

• Manage listing preparation, including feature sheets, MLS information, association documents, brochures, keys, and access instructions.
• Visit properties to gather and verify details, deliver materials, and ensure homes are ready for showings.
• Prepare weekly seller reports using updates and content from the digital marketing specialist.
• Coordinate vendors, inspections, property preparation, and association requests to resolution.
• Track transaction deadlines, organize documents, coordinate signatures, and prepare client communications.
• Take on contract-to-close coordination as experience allows.
• Maintain CRM records, client databases, mailing lists, and follow-up activities.
• Assist with testimonial requests, holiday outreach, gifts, and client appreciation.
• Maintain and improve Asana workflows, checklists, and communication templates.
• Provide occasional showing, inspection, and open house coverage, as appropriate to licensing.
• Learn new brokerage technology and suggest practical efficiency improvements.

Conoscenze

Real estate admin

Organization

Communication

CRM systems

Asana

Strumenti

MLS platforms

Asana

Electronic signatures

Descrizione del lavoro

Premier Sotheby's International Realty

Naples / Bonita Springs, FL | Hybrid | Full-Time

Revel Search is partnering with an established luxury real estate advisor affiliated with Premier Sotheby's International Realty to find a proactive, detail-oriented Executive Assistant | Operations Manager.

This is an opportunity for someone who loves real estate, enjoys bringing order to a busy business, and takes pride in following through. You'll become a trusted partner to the advisor, managing listing details, supporting clients, and keeping daily operations running smoothly.

About the Role

The position combines administrative support, listing coordination, transaction support, and occasional local property coverage. Most responsibilities are behind the scenes, with opportunities to interact with clients, vendors, and other real estate professionals.

The ideal candidate anticipates needs, takes ownership, and completes tasks without repeated reminders. You should enjoy supporting a successful advisor and building a lasting working relationship.

Key Responsibilities

• Manage listing preparation, including feature sheets, MLS information, association documents, brochures, keys, and access instructions.
• Visit properties to gather and verify details, deliver materials, and ensure homes are ready for showings.
• Prepare weekly seller reports using updates and content supplied by the existing digital marketing specialist.
• Coordinate vendors, inspections, property preparation, and association requests, following issues through to resolution.
• Track transaction deadlines, organize documents, coordinate signatures, and prepare client communications.
• Take on additional contract-to-close coordination as experience allows.
• Maintain CRM records, client databases, mailing lists, and follow-up activities.
• Assist with testimonial requests, holiday outreach, gifts, and client appreciation efforts.
• Maintain and improve Asana workflows, checklists, and communication templates.
• Provide occasional showing, inspection, and open house coverage, as appropriate to licensing and responsibilities.
• Learn new brokerage technology and suggest practical ways to improve efficiency.

What We're Looking For

• Experience in real estate administration, listing coordination, transaction coordination, or a similar support role.
• Exceptional organization, attention to detail, and follow-through.
• Strong written and verbal communication, with the professionalism to represent a luxury real estate business.
• Sound judgment and the ability to adapt templates and processes to each client and transaction.
• Comfort with CRM systems, MLS platforms, electronic signatures, and task management tools. Asana experience is a plus.
• A proactive, resourceful approach and the ability to work independently.
• Openness to feedback and confidence to ask questions or raise concerns.
• Local availability and reliable transportation for property visits and meetings.

Schedule and Location

This is a hybrid opportunity serving primarily North Naples, Naples, and Bonita Springs. You'll have flexibility to work remotely while remaining available for local meetings, property visits, and coverage.

Occasional weekend support may be needed during busy periods or when the advisor is traveling. The advisor values mutual flexibility, clear communication, and a dependable working relationship.

Compensation

Salary will depend on experience, with potential performance-based bonuses and room for growth. The preferred arrangement is a 1099 engagement, with final terms discussed during the interview process.