Lighting Projects Lead: Quotes & Delivery

Echo Electric; Kansas City (MO); On-site; USD 42,000 - 68,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Paid holidays

401K match

Profit Sharing

Tuition reimbursement

Annual Safety Shoe Reimbursement

Employee discount

Job summary

Echo Electric, a leading electrical distributor, is seeking a solution-driven Lighting Project Coordinator to join our team in a fast-paced environment. This role manages bid activity, coordinates quote requests, maintains accurate job information, and provides timely status updates for quotes and projects.

You will collaborate with customers, factory representatives, manufacturers, the warehouse, and internal teams to move bids from bid to delivery while ensuring quality and on-time

Qualifications

• High school diploma or G.E.D. certificate.
• 1+ years administrative, quotations, customer service, or project coordination experience.
• Teamwork attitude and willingness to learn.
• Growth-oriented approach to meeting customer needs and contributing to team success.
• Ability to prioritize and adapt in a fast-paced environment.
• Proactive mindset with the ability to anticipate needs and solve problems.
• Strong attention to detail and the ability to track progress across multiple jobs and projects.
• Clear written and verbal communication with customers, factory representatives, manufacturers, and internal teams.
• Strong computer skills and the ability to learn bidding and project management software.
• Lighting and/or controls background preferred.

Responsibilities

• Manages the quotations bid board and keeps job status information accurate and current.
• Creates jobs in the bidding software, enters customer information, and loads extracted electrical plan pages.
• Requests quotes from factory representatives, follows up as needed, and moves received quotes to the associated job in the bidding software.
• Monitors the Quotes Inbox and routes non-lighting requests to the appropriate department.
• Communicates daily with the quotations team and provides a morning update on quote requests, open jobs, bid extensions, delays, and other priorities.
• Maintains current factory and manufacturer representative contact lists.
• Communicates with customers regarding fixture counts, bid extensions, delays, project expectations, timelines, and status updates.
• Initiates return goods authorizations and coordinates with the warehouse and factory to ensure material is returned and customer credit is completed.
• Supports smaller projects and assists with project coordination as workload allows.
• Communicates project scope and timelines and supports cross-functional teams, including quotations, sales, and warehouse operations.
• Works with representatives and manufacturers to maintain deliveries, identify potential roadblocks, and develop solutions that keep projects on track.
• Manages change orders, maintains complete project files, and communicates project changes to the team.
• Confirms invoicing, receiving, returns, and credits are complete before project closeout.

Skills

Administrative experience

Quotations management

Customer service

Project coordination

Multitasking

Attention to detail

Communication skills

Teamwork

Problem solving

Learning mindset

Lighting knowledge

Education

High school diploma or GED

Tools

Bidding software

Project management software

Microsoft Office

Job description

Echo Electric, a leading electrical distributor, is seeking a solution-driven Lighting Project Coordinator to join our team in a fast-paced environment. This role manages bid activity, coordinates quote requests, maintains accurate job information, and provides timely status updates for quotes and projects.

You will collaborate with customers, factory representatives, manufacturers, the warehouse, and internal teams to move bids from bid to delivery while ensuring quality and on-time