Lien Waiver Specialist/Administrative Assistant (72121)

Valcourt Group; Tampa (FL); On-site; USD 38,000 - 54,000; Full time

Job summary

Valcourt Group is seeking a Lien Waiver Specialist/Office Clerk in Tampa to manage lien waivers, verify payments, and document processes. You will use Levelset software to ensure audit trails and compliance with state laws, while supporting general office duties.

The role requires attention to detail, ability to read project documents, and strong communication skills. Prior lien waiver software experience is preferred, with a focus on accuracy and confidentiality.

Qualifications

• High School diploma is required.
• Minimum 1 year of construction industry experience in a similar role with basic math skills.
• Experience with lien waiver software is required.
• Proficient with Microsoft Office (Word, Excel, Outlook).
• Strong organization and time management, and ability to read and interpret project documents.

Responsibilities

• Maintain Lien Waiver software with accurate data.
• Prepare and distribute waivers.
• Track and distribute current construction lien waivers.
• Obtain closeout waiver documents for payment.
• Expedite and track waiver submittals.
• Obtain conditional and unconditional waivers requiring approvals.
• Perform office administrator tasks as needed (phones, mail, supplies).
• Self-manage workload distribution.

Skills

Self-motivated

Problem-solving

Critical thinking

Communication skills

Attention to detail

Reading and writing

Time management

Confidentiality

Attendance

Education

High School diploma

Tools

Microsoft Office

Job description

The Lien Waiver Specialist/Office Clerk manages the collection, processing, and tracking of lien waivers, ensuring property owners are protected from liens, payments are documented, and projects comply with state laws by verifying payments for labor/materials are exchanged for partial/full release of lien rights, using Levelset software for consistency and audit trails.

Job Duties And Responsibilities

• Maintain Lien Waiver software with accurate and complete data
• Responsible for Waiver preparation and distribution
• Track and distribute current construction lien waivers
• Obtain closeout waiver documents and provide to management as required to obtain payment.
• Expedite and track waiver submittals
• Obtain conditional and unconditional waivers requiring approvals.
• Responsible for some office administrator activities such as answering phones, distributing mail and ordering office supplies
• Self-manage assigned workload distribution.
• Other responsibilities as assigned

Qualifications and Requirements

• Must be self-motivated, positive in approach, professional in promoting company culture & mission to all employees, vendors, clients and business partners
• Must possess problem-solving skills, critical thinking skills, and the ability to effectively read, write, and give oral direction(s) to project personnel.
• Attention to detail to ensure accuracy of information
• Must be able to read and interpret project documents
• Must be able to effectively operate office equipment & computer devices commonly used in the industry
• Ability to prioritize work
• Education, Certification, License, and Skill Requirements:
• Must have at least a High School diploma
• Must have a minimum of one (1) year of construction industry experience in a similar role with general math skills.
• Previous Lien Waiver software experience required.
• Must be proficient with Microsoft Office (Word, Excel, Outlook).
• Strong organization and time management skills.
• Must be able to manage multiple tasks/projects simultaneously.
• Must have clear communication skills.
• Must maintain a high level of confidentiality
• Regular attendance is mandatory.