Compliance Coordinator

CV Resources; San Diego (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

CV Resources is seeking a detail-oriented Compliance Coordinator to support our construction operations by managing critical compliance documentation for subcontractors and vendors. Experience in COI administration or lien releases is preferred.

The role focuses on reducing risk, maintaining contractual compliance, and enabling timely project execution across multiple projects and teams, with opportunities to improve processes and stay compliant with state regulations.

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 2 years of experience in construction administration, compliance, risk management, or related field.
• Proficient with Microsoft Office Suite (Excel, Outlook) and ability to manage documentation.

Responsibilities

• Monitor, collect, review, and maintain compliance documentation for subcontractors, vendors, and suppliers.
• Review Certificates of Insurance (COI) for contract compliance and communicate deficiencies.
• Manage collection and tracking of lien releases, preliminary notices, and waiver documentation.
• Coordinate with Project Managers, Accounting, Contracts, and Operations to ensure compliance requirements are met.

Skills

Attention to detail

Organizational skills

Multitasking

Communication skills

Education

Associate's or Bachelor's degree preferred

Tools

Microsoft Office Suite

Excel

Outlook

Job description

We are seeking a detail-oriented and highly organized Compliance Coordinator to support our construction operations by managing critical compliance processes related to subcontractor and vendor documentation. The ideal candidate will have strong experience in either Certificates of Insurance (COI) administration or Lien Releases and Preliminary Notices, with the ability to ensure compliance requirements are met across multiple projects and stakeholders.

This role plays a key part in reducing company risk, maintaining contractual compliance, and supporting timely project execution.

Key Responsibilities

Compliance Administration

• Monitor, collect, review, and maintain compliance documentation for subcontractors, vendors, and suppliers.
• Ensure all required documentation is complete, accurate, and current before work begins and throughout project lifecycles.
• Track compliance requirements and proactively follow up on expiring or missing documentation.
• Maintain organized electronic and physical records in company systems.

Certificates of Insurance (COI) Management

(For candidates with insurance compliance experience)

• Review Certificates of Insurance for compliance with contract requirements.
• Verify coverage limits, endorsements, additional insured requirements, waiver of subrogation provisions, and policy effective dates.
• Communicate deficiencies to subcontractors, vendors, brokers, and project teams.
• Monitor policy expirations and ensure timely renewals.
• Assist with audits and insurance-related reporting.

Lien Release & Preliminary Notice Administration

(For candidates with construction compliance experience)

• Manage the collection, review, and tracking of preliminary notices, conditional and unconditional lien releases, and waiver documentation.
• Ensure lien documentation complies with state-specific regulations and company requirements.
• Coordinate with subcontractors, vendors, accounting, and project management teams to obtain required documents prior to payment processing.
• Maintain accurate records of lien-related compliance activities.
• Assist with resolving lien-related discrepancies and payment issues.

Cross-Functional Support

• Collaborate with Project Managers, Accounting, Contracts, and Operations teams to ensure compliance requirements are met.
• Support subcontractor onboarding processes.
• Generate compliance reports and status updates for management.
• Assist with process improvements and compliance initiatives.
• Stay current on industry regulations and best practices related to construction compliance.

Required Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 2 years of experience in construction administration, compliance, risk management, subcontractor management, or a related field.
• Strong experience in one or more of the following areas: Certificate of Insurance review and compliance management, or Lien Releases, Waivers, and Preliminary Notice administration.
• Strong attention to detail and organizational skills.
• Ability to manage multiple projects and deadlines simultaneously.
• Proficient with Microsoft Office Suite, particularly Excel and Outlook.
• Strong written and verbal communication skills.
• Ability to work independently while collaborating across departments.