Lien Waiver Specialist/Administrative Assistant (72121)

Valcourt; Tampa (FL); On-site; USD 38,000 - 60,000; Full time

Job summary

Valcourt is seeking a Lien Waiver Specialist/Office Clerk in Tampa, FL to manage lien waiver processes and office duties. You will handle data in lien waiver software, prepare and distribute waivers, and track all related documents to support timely payments and compliance.

The role requires at least a high school diploma and 1 year of construction-related experience, proficiency with Microsoft Office, and strong organizational and communication skills.

Qualifications

• Must have a High School diploma.
• Minimum of one year of construction industry experience in a similar role with basic math skills.
• Previous Lien Waiver software experience required.
• Proficient with Microsoft Office (Word, Excel, Outlook).
• Strong organization and time management skills.
• Ability to manage multiple tasks/projects simultaneously.
• Clear communication skills.
• Maintains a high level of confidentiality.
• Regular attendance is mandatory.

Responsibilities

• Maintain Lien Waiver software with accurate and complete data.
• Prepare and distribute lien waivers.
• Track and distribute current construction lien waivers.
• Obtain closeout waiver documents and provide to management to obtain payment.
• Expedite and track waiver submittals.
• Obtain conditional and unconditional waivers requiring approvals.
• Perform some office administrator tasks (phones, mail, supplies).
• Self-manage assigned workload distribution.
• Other responsibilities as assigned.

Skills

Self-motivated

Problem-solving

Attention to detail

Read and interpret documents

Office equipment operation

Prioritize work

Clear communication

Confidentiality

Regular attendance

Education

High School diploma

Tools

Lien Waiver software

Levelset software

Microsoft Office

Job description

Job Details

Job Location: RESTOCON TPA - Tampa, FL 33619

The Lien Waiver Specialist/Office Clerk manages the collection, processing, and tracking of lien waivers, ensuring property owners are protected from liens, payments are documented, and projects comply with state laws by verifying payments for labor/materials are exchanged for partial/full release of lien rights, using Levelset software for consistency and audit trails.

Job Duties and Responsibilities

• Maintain Lien Waiver software with accurate and complete data
• Responsible for Waiver preparation and distribution
• Track and distribute current construction lien waivers
• Obtain closeout waiver documents and provide to management as required to obtain payment.
• Expedite and track waiver submittals
• Obtain conditional and unconditional waivers requiring approvals.
• Responsible for some office administrator activities such as answering phones, distributing mail and ordering office supplies
• Self-manage assigned workload distribution.
• Other responsibilities as assigned

Qualifications

• Must be self‑motivated, positive in approach, professional in promoting company culture and mission to all employees, vendors, clients and business partners
• Must possess problem‑solving skills, critical thinking skills, and the ability to effectively read, write, and give oral direction(s) to project personnel.
• Attention to detail to ensure accuracy of information
• Must be able to read and interpret project documents
• Must be able to effectively operate office equipment and computer devices commonly used in the industry
• Ability to prioritize work

Education, Certification, License and Skill Requirements

• Must have at least a High School diploma
• Must have a minimum of one (1) year of construction industry experience in a similar role with general math skills.
• Previous Lien Waiver software experience required.
• Must be proficient with Microsoft Office (Word, Excel, Outlook).
• Strong organization and time management skills.
• Must be able to manage multiple tasks/projects simultaneously.
• Must have clear communication skills.
• Must maintain a high level of confidentiality
• Regular attendance is mandatory.